Advancement Communications Coordinator

Description

POSITION SUMMARY
The Advancement Communications Coordinator provides writing and logistical support for the Advancement department, with a particular focus on Grants and Communications. The incumbent will serve on both of these cross-functional teams and ensure a high degree of coordination in and between the areas, craft successful communications that reach a wide array of audiences, and work collaboratively across the organization to promote Habitat’s culture of philanthropy.

DUTIES AND RESPONSIBILITIES
– Content creation: Craft visuals and narrative for a variety of print and digital communications.
Website Management Support: Assist with content cataloging and Habitat-wide website update/refresh, as well as ongoing updates.
– Prepare Mass Communications: Employ CRM and EMS email and form building, as necessary, to send newsletters and other electronic communications.
– Social Media and Marketing Campaign Management: Assist with reporting and metrics for social media posts, email and mail campaigns
– Asset Organization: Assist with ongoing creative assets including photos and publicity releases, story content in its variety of forms.
– Press Support: Assist in communicating with members of the (local) press for advisories, releases and connecting with experts on staff for general inquiries as needed.
– General Coordination: Ensure seamless coordination across all Advancement communications vehicles, especially those crossing departments or functional areas.
– Grant Prospecting: Source grant funding opportunities that support the organization’s programs, goals, objectives, and initiatives.
– Mobilize for Grant Applications: In coordination with the Director of Grants/Grant Compliance, gather the information and documentation (including narratives, data, budgets, support letters, success stories, brochures, etc.) required to apply for public and private grants; set deliverable and deadline expectations, and follow up until deadlines are achieved.
– Draft Content: Craft responses to grant narratives, tailoring information to the specific funder’s request and flag areas to strengthen with additional data and input.
– Summarize Grant Agreements: Draft key point summaries of awarded grants, with clear guidance so that roles and responsibilities and deliverables/deadlines are clear.
– Manage Grant Database Entries and Grant Files: Maintain accurate and up-to-date records of funders and awarded grants, status of grant applications, grant files, and calendar of upcoming submissions.
– Organize Grants Meetings: Coordinate meetings to review grant timelines, deadlines, deliverables, and requirements with responsible programmatic divisions; take detailed notes, identify action steps, distribute to attendees, and ensure follow-up.
– Prepare Grant Reports: Submit timely grant reports, coordinating with colleagues across the organization to secure content required for submission.
– Funding Draws: Assist with compiling funding draw requests, as needed.
Contribute meaningfully during meetings and perform other related duties as assigned.

Skills Required

QUALIFICATIONS AND EXPERIENCE
– The Advancement Communications Coordinator will be an energetic, results-driven individual with at least 1 year of experience in grant writing, communications, resource development, or a related field. The ideal candidate will be a tech-savvy self-starter, holding an undergraduate degree from an accredited college or university. They will also have:
– Exceptional organizational skills and a commitment to logistical excellence
– Strong project management, written communication, and editing skills
– Facility with technology and a willingness to learn new software, across a wide variety of platforms
– Proven ability to gather information and synthesize narrative content from multiple sources
– Positive and professional attitude, with the ability to collaborate effectively and manage up
– Bias toward action, adaptability, mature judgment, and a sense of humor
– Comfort with social media platforms and best practices (particularly Facebook and Instagram, via Meta Business Manager)
– Knowledge of CRM and EMS email and form building a plus.
– Grant prospecting, as well as federal and state grant seeking experience preferred

In addition to the above, all staff members are expected to exhibit the following on a consistent basis:
– A dedication to an interdisciplinary, collaborative approach to work
– Passion for supporting the organization’s mission and for maintaining programmatic excellence
– Proven success working with individuals of diverse backgrounds
– Ability to manage multiple projects and assignments simultaneously, often with competing deadlines
– Communication skills that allow for productive sharing, debate, and exchange of information and ideas, whether verbally or in writing

PHYSICAL REQUIREMENTS
– Prolonged periods sitting at a desk and working on a computer.
– Must be able to lift up to 15 pounds at times.

This job description is intended to provide general information about the position. It is not an employment contract and is not intended as a complete list of all job roles and responsibilities. The incumbent may be required to perform other roles and responsibilities. As with all positions, the responsibilities, roles, and requirements of this job may change. The organization, at its discretion, may alter this job description at any time with or without notice.

Additional Info

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