Shelter Manager

Description

The Fluvanna Society for the Prevention of Cruelty to Animals (FSPCA) in Troy, VA seeks a dynamic and innovative Shelter Manager to provide team leadership and support in fulfilling our organization’s mission. The FSPCA is a nonprofit, open-admission animal shelter whose mission is to rescue homeless dogs and cats and to place them in permanent, loving homes. The shelter currently cares for approximately 1200 animals per year, and also provides animal pound services to Fluvanna County.

Position Overview

The Shelter Manager ensures smooth, day-to-day shelter operations in accordance with state laws and regulations.  He/she will be responsible for the planning, development, and execution of operations and programs of the FSPCA within the framework established by the Board of Directors. The areas of responsibility include: operations, personnel, financial, and public relations management, and liaison with community, government, and professional organizations. The Shelter Manager reports directly to, and works under the direction of, the FSPCA Board of Directors. This position works closely with staff, community members, volunteers, community and government partners, and vendors.

Job Duties

The essential duties listed below are representative of those the Shelter Manager will be expected to undertake and perform successfully.

Shelter-Related Duties

1. Ensures the well-being, care, and humane treatment of animals. Continuously supports the FSPCA’s no-kill philosophy. Maintains knowledge of Virginia state regulation regarding animal welfare.
   1. Ensures the Operations Team maintains animal care in accordance with Commonwealth of Virginia code.
   2. Works with Operations Team to select animals for adoption outings.
   3. Works with Animal Care Lead (ACL) to develop health plan for each animal at the shelter, to include scheduling vet visits, routine shots, tests, and spay/neuter.
   4. Coordinates with Animal Care Team, Kennel Lead and veterinarian to make euthanasia decisions consistent with the no-kill philosophy.
2. Manages the hiring, supervising, evaluating, disciplining, training, development and termination of all staff members.
3. Ensures the implementation of policies and personnel training programs that help staff and volunteers accomplish shelter tasks and goals.
4. Provides data management oversight:
   1. Ensures that staff members are trained to accurately maintain records.
   2. Engages in periodic audits of animal records, and works with Animal Care Lead to ensure that records and animal data is up to date and accurate.
   3. Prepares regular operating reports regarding shelter and animal care for the Board of Directors and oversight agencies.
5. Maintains a clean, safe, and efficient work environment. Meets with government officials to assure shelter maintenance and safety needs are met, and maintains ongoing communication. Provides primary oversight of facility improvement, maintenance, and construction projects. Ensures safe working operations, and anticipates major site improvements and equipment replacements.
   1. Sees that physical shelter and all related equipment is maintained in good working order.
   2. Ensures that food and other animal care supplies are ordered as needed.
   3. Prepares shelter for emergency weather conditions or other hazards.
6. Works directly with specified Board of Directors members to review staff time cards, and provides timely communication of fiscal and shelter needs.
7. Manages office operations to include phone, mail and email maintenance, and acknowledgement.  Maintains donor log and acknowledgements.
8. Manages the development and implementation of the volunteer and foster care programs.
9. Responds to concerns from the public regarding employees, volunteers, and animal care procedures.

Organizational Duties

1. Recommends policies, plans, and programs to the Board of Directors and ensures they are regularly reviewed and modified in an efficient manner. Ensures that strategic goals in support of the mission are current and effectively implemented.
2. Serves as a liaison between the Board of Directors and shelter staff.
3. Helps to prepare and manage the operating budget in coordination with the Board of Directors. Helps to monitor the financial health of the organization to ensure fiscally responsible operation, to include receipt and safekeeping of funds. Recommends cost-saving measures to the Board.
4. Provides opportunities for community support through volunteering and donations. Assists with fundraising as needed, and works with the Board to identify and apply for grants.
5. Represents the FSPCA as a community spokesperson for in-shelter topics. Maintains shelter level community contact with government officials, agencies, civic groups, organizations, and the media. Attends pertinent workshops and seminars as approved by the Board of Directors.

Skills Required

The qualifications listed below are representative of the knowledge, skill, and abilities required to successfully serve as the Shelter Manager of the FSPCA.

1. A bachelor’s degree in a relevant field preferred, equivalent experience welcomed; a minimum of two years experience in an animal shelter, and a minimum of three years supervisory experience.
2. Knowledge of animal welfare issues (including pertinent legislation), and commitment to the no-kill philosophy of the FSPCA.
3. Demonstrated ability to effectively manage and supervise individuals while maintaining a spirit of teamwork.
4. Demonstrated program management skills which include planning, coordination, attention to detail and organization. Ability to help grow the organization per the priorities set by the Board of Directors.
5. Demonstrated experience with sound financial management.
6. Commitment to professional ethics in working with confidential and sensitive information.
7. Ability to work with animal welfare and other organizations.
8. Strong interpersonal, writing, and public speaking skills focused on building alliances with community organizations and establishing and maintaining relationships with our community, donors, and volunteers.
9. Ability to multitask and solve problems in a fluctuating environment, to deliver under pressure, and to work independently.
10. Skill in the use of computer technology.
11. Ability to work nights, weekends and to lift 50 lbs.
12. Meeting of background requirement checks.
13. A positive, “can-do” attitude.

Work Schedule

The shelter is staffed from 9am-5pm daily. The Shelter Manager will generally work a 5 day schedule to be determined.  Some nights, weekends and holidays will be included in the work schedule.

Additional Info

Instructions for Applicants

All applicants must submit the following information to president@fspca.org:

1. Current resume and cover letter which includes applicant’s reasons for seeking employment with FSPCA as Shelter Manager, ways in which the applicant meets the job requirements, and a brief statement of applicant’s philosophy about managing a no-kill, open-admission, animal welfare organization.
2. Three current references from persons who have worked with the applicant in a professional capacity, with at least one of those references from someone who has served as the applicant’s direct supervisor. No personal references, please.

While applicant packages received by May 28, 2016 will be given priority, applications will be accepted until an outstanding applicant is identified. No phone calls or walk-ins please.