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OrganizationMary Rose Serafini
TypeFull Time
Application DeadlineFebruary 19, 2018
College Degree Required?Yes


The Focused Ultrasound Foundation, a medical research, education and patient advocacy organization in Charlottesville, VA, is seeking a Senior Staff Accountant. This position will represent the Foundation in a professional manner and must perform with a high level of accuracy and problem solving ability.

The Senior Staff Accountant must be team player and enjoy working within a small, entrepreneurial environment that is mission-driven and results-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong analytical skills, written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Senior Staff Accountant will work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of projects.

Job Duties

Accounts Receivable
• Monitor revenue by updating/entering appropriate information in accounting system and supplementary tracking systems, understanding various types of revenue (restricted, unrestricted, in-kind, indirect, reimbursement, etc.)
• Reconcile Income, Accounts Receivable, and Pledges monthly.
• Reconcile with Development Department’s records monthly. Produce Finance – Development variance reports.

Benefits & Employment Administration
• Responsible for reviewing, collecting, and file organization of new hire forms with employee’s, interns, and research fellows.
• Responsible for employee, intern and research fellow termination paperwork process.
• Manage staff time off tracking.
• Benefits administration including health, dental, health savings plan, simple IRA, Life insurance, STD, LTD, ACAC, and cell phone reimbursement.
• Manage annual open enrollment.
• Compile and maintain benefits records and documents.
• Conduct annual internal audit of required employee forms.
• Support annual benefit analysis and recommendation process.
• Provide benefit information to employees on eligibility, coverage, and other benefit matters.
• Assist employee benefit questions or issues for resolution with assistance by benefit providers.
• Wellness Program – recommend and implement planned activities in collaboration with assigned staff.
• Document employment and benefit processes and procedures. Review annually; recommend updates based on current best practices.

Accounting administration support
• Prepare and enter month end entries (wire fees, interest income).
• Monthly general review, investigate discrepancies through to positive resolution.
• Monitor subcontractor and service agreements for renewal and termination.
• Track non-disclosure agreements and certificates of insurance as required.
• Work with Accountant and Program leads on special project tracking needs. Develop and implement summary reports.
• Update fixed asset schedule for new and disposed assets.
• Problem solve by investigating various issues and provide solutions for correction or positive outcome.
• Prepare quarterly board book financial report formatting.
• Support annual audit preparation.
• Active member of team evaluating and implementing new accounting system.

Skills Required

Education and Experience
• Bachelor’s degree required
• Full understanding of Generally Accepted Accounting Principles
• Strong work tenure: five to 10 years of experience, preferably in a non-profit organization
• Extensive experience using Microsoft Excel
• Proficient in Microsoft Office (Outlook, Word, PowerPoint), Adobe Acrobat, relational databases

Required Qualifications
• Detail oriented; work efficiently with high accuracy; identify and resolve errors and discrepancies
• Analytical, critical thinker, creative, and excellent problem solver
• Demonstrated proactive approaches to problem-solving with strong decision-making capability; forward looking thinker who actively seeks opportunities and proposes solutions
• Experience analyzing and making recommendations based on previous experience, research and best practices.
• Strong organizational and project management skills; action oriented and deliverable focused
• Ability to perform and prioritize multiple tasks seamlessly; composed during sudden high priority demands; adaptable to various competing demands
• Demonstrated ability to manage workload and achieve high performance goals in a fast paced environment
• Guided by standard procedures, good practice and precedents; expected to understand what results or outputs are required
• Versatile in handling new subject matter and situations
• Able to work in a busy office environment; command high levels of concentration while inputting, checking and making calculations, coping with frequent interruptions, e.g. responding to staff/vendor inquiries
• Self-motivated with the ability to work both collaboratively and independently with minimal direction
• Strong interpersonal skills; verbal and written communication that conveys with clarity and succinctness; effectively develop business emails and letters
• Proven ability to handle sensitive and confidential information with discretion

Additional Info

• A team committed to fulfilling the Foundation’s mission
• Knowledge that your work will have a direct and positive effect on the lives of patients worldwide
• Work within an ever changing and rapidly growing field
• Generous and comprehensive health and welfare benefits

To ensure consideration, send cover letter and resume (as PDF) to