School Secretary

Description

We have an opening for a full-time School Secretary for someone with the 

Knowledge of

Standard clerical procedures and office operations, English grammar, punctuation, and spelling; business
formatting of documents; basic research techniques; school district policies; basic understanding of the IEP
process and terminology; standard software applications; database management systems; budget and
accounting principles; standard types of office filing systems; proper telephone etiquette.

Job Duties

Typical responsibilities of the job include:

• Answering Calls, Taking Messages And Handling Correspondence
• Maintaining Diaries And Arranging Appointments
• Typing, Preparing And Collating Reports
• Filing
• Organizing And Servicing Meetings (Producing Agendas And Taking Minutes)
• Managing Databases
• Prioritizing Workloads
• Implementing New Procedures And Administrative Systems
• Liaising With Relevant Organizations And Clients
• Logging Or Processing Bills Or Expenses
• Acting As A Receptionist And/Or Meeting And Greeting Clients.

Skills Required

At Lafayette School, we have a “Yes, How?” approach to teamwork.  A successful candidate is someone who knows how to or is willing to learn how to do the following:

Behavior & Culture

• Offer help. If you see a coworker who seems overwhelmed or is struggling to keep up with tasks, ask if you can help. Team players support each other during difficult times. Remember to ask for help, as well.
• Actively listen. Active listening means hearing and thoughtfully responding to what your team member says. Ask questions about things you don’t understand.
• Communicate. Keep your team updated on your progress and what you need to be successful in your job. You should be in constant communication with your team to ensure that everyone is working toward the same goal and no one is repeating work.
• Respect others. Recognize that other team members are also trying to fulfill their roles, and consider how you can support them. Take the time to get to know your team. Everyone has a role to play that is no less critical than your own.
• Be a problem-solver. When you recognize a problem, take action to solve it. Brainstorm solutions to your problems and ask for feedback.
• Celebrate teammates’ successes. If a member of your team succeeds in the workplace, so do you. It means you are one step closer to completing a goal. Celebrate their success. Also, stay updated on their personal lives and take the time to express interest and care.

Technical Knowledge

• Maintain The Confidentiality Of Student And Program Information;
• Strong Interpersonal Skills; Flexible; Work Cooperatively And Effectively With Students, Parents/Guardians, Administrators, And The General Public
• Learn New Software Applications;
• Follow Instructions;
• Work Independently;
• Operate Standard Office Equipment;
• Accurately Prepare, Create, Edit, And Design Memos, Reports, Letters, And Other Documents; Maintain Complex Databases And Management Information Systems;
• Utilize Time Management Techniques To Organize And Prioritize Work;
• Communicate Effectively In Oral And Written Form;
• Proofread Material And Make Necessary Corrections;
• Perform Multiple Activities Simultaneously;
• Coordinate, Manage And Execute A Variety Of Projects Under Tight Deadlines; Read, Interpret, And Apply Rules, Laws, And Procedures

Work Schedule

Monday – Friday

8:00 am – 4:00 pm

Additional Info

About Lafayette School

​Lafayette School provides educational and therapeutic services for students in grades K-12; therapeutic services including yoga, art therapy, and horseback riding, just to name a few. We partner with local school systems and community members in providing an alternative day-school setting that focuses not only on academics but on the overall emotional or behavioral issues often underlying academic failures. We serve Central Virginia students from the surrounding localities, including Albemarle, Augusta, Charlottesville (city), Fluvanna, Hanover, Green, and Louisa counties, with a capacity for 24 total students.

​Lafayette School is founded on the principle that many youths with emotional and behavioral disruptions can be effectively treated and educated in their home community with an intensive structured program that combines special education with therapeutic intervention

Lafayette School is a 501C3 private, non-profit school, established in August 1999 in Charlottesville, VA. We serve children and adolescents with diagnosed emotional or behavioral disorders in a therapeutic day school environment who have often struggled to maintain or succeed in their home schools. We are the only therapeutic day school in our area!