Purchasing Coordinator

Description

Habitat for Humanity of Greater Charlottesville is seeking a full-time Purchasing Coordinator to support the Associate Director of Design and Procurement. The Purchasing Coordinator (PC)’s position has two primary responsibilities: 1) to create and oversee each project file and budget and 2) to ensure the delivery of materials and services prior to their being needed. Requires an understanding of construction materials for building as well as on-site experience in residential construction and experience estimating and budgeting construction projects.

Job Duties

• Review drawings from Architects and check for purchasing conflicts
• Work with project leads to establish building plan that corresponds to purchasing plan.
• Collect and maintain all plans related to projects
• Keep both an active file as well as an archived file (and sections) that establishes what plans are actively in use.
• Communicate that plan with vendors and contractors
• Work to deliver materials and services according to Project Plan set by project lead.
• Manage all vendor relationships until project lead specifies their take over point.
• Generate accurate estimates or take-offs of construction materials.
• Communicate take offs with project leads and incorporate any additions that are agreed upon
• Communicate timelines to ensure that estimates are generated in time required.
• Secure pricing from several vendors to ensure we are spending donor funds responsibly.
• Secure pricing according to our active procurement policies
• Generate budgets for each construction project that encompasses all of the necessary goods and services needed to complete the job.
• Submit budget to Associate Director of Procurement or assigned senior leader for approval prior to project start
• Establish new and maintain current relationships with vendors.
• Continue to evaluate new materials and building practices to ensure we are building the most sustainable, efficient, and economical home possible
• Ensure that any needed materials are on site prior to work starting.
• Generate purchase orders for purchases made outside of project budgets.
• Gain any necessary approvals
• Establish selections list for Partner Families
• Help the construction department maximize their efficiency while maintaining the highest possible quality standards
• Help identify ways to decrease our construction costs
• Approve the completion of work or receipt of materials and approve payment promptly
• Keep an accurate account of all job-related spending
• Perform other duties as assigned by Associate Director of Procurement

Skills Required

• Positive, “can do” attitude
• Commitment to Habitat for Humanity’s mission of service to others
• Natural preference for working in a team environment
• On-site experience with residential construction
• Familiarity with sustainable and green building practices including EarthCraft and Energy Star certifications
• An understanding of construction materials for building such as: framing, siding, drywall, roofing, finish carpentry, etc.
• Excellent delegation and leadership skills
• Ability to work well with diverse populations including sponsors, partner families, staff, community leaders, board members, and other volunteers
• Strong organizational skills including ability to multi-task effectively
• Strong communication skills (both verbal and written)
• Computer skills including Word, Excel, Outlook, Google Calendar
• Proficiency in Architectural software (i.e. – AutoCAD)
• Ability to read and understand architectural drawings
• Experience estimating and budgeting construction projects
• Understanding of general Architecture
• Proficiency in Project Management software
• Ability to remain calm and focused in a constantly changing environment
• Professional appearance at all times (to include no altered shirts, political or other potentially offensive comments, etc.) befitting the public face of Habitat on the job site
• Ability to work Saturdays (Tuesday – Saturday)

Work Schedule

Tuesday-Saturday

Additional Info

Benefits include: Health and dental insurance, mobile phone allowance, contribution to retirement account and discount on purchases at the Habitat ReStore located in the City of Charlottesville.