This job is no longer active.

OrganizationAlex London-Gross
TypeFull Time
Application DeadlineMarch 18, 2020
College Degree Required?Yes
Salary Range$40-50,000 plus benefits
Phone(434) 244-3317


The PB&J Fund is seeking a Programs Coordinator to provide daily oversight and coordination of all CHEF Kids programming and management of volunteers across all programs. This role will provide direct culinary and nutrition education to youth, develop programs and strategies to strengthen PB&J’s programming, and coordinate instructors and volunteers to ensure programmatic excellence. This position requires a flexible schedule, with typically work hours lasting until 6:30pm, as well as one evening or weekend per month.

Send resume AND cover letter to by 5pm on March 27th. Applications will be evaluated on a rolling basis until a hire is made. No calls please! PB&J Fund is an EOE. We believe diversity of staff, thought, approach, and experience provides the optimal environment for our growth, learning, and success. The PB&J Fund seeks a diverse pool of applicants; all are encouraged to apply.

Job Duties

The Programs Coordinator is responsible for managing all CHEF Kids programming, while providing programmatic support to CHEF Families, CHEF for a Day, and Holiday Giving through volunteer coordination, data entry, and oversight of the Kitchen.


  • Participate in the creation and maintenance of an annual programmatic calendar (e.g. trainings, recipe testing periods, class cycle dates, data collection, etc.).
  • Collaborate across programs to support curriculum development and delivery, as well as instructor training.
  • Support the communication of PB&J’s mission through weekly social media posts, website content, and engagement newsletters.
  • Support the Executive Director in the creation and execution of Memorandums of Understanding for all CHEF Kids partners.
  • Support the Executive Director in the initial scheduling of all CHEF Kids programming with community partners.
  • Coordinate all subsequent communication and scheduling of instructors and volunteers within each programming cycle.
  • Coordinate the selection and testing of recipes for use in CHEF Kids programming in conjunction with the Nutrition Manager.
  • Develop and distribute weekly email to all CHEF Kids lead instructors and weekly volunteers.
  • Coordinate program-specific training, communication and scheduling for all CHEF Kids lead instructors and volunteers.
  • Lead a minimum of three weekly classes each semester.
  • Recruit and engage with guest instructors on an as-needed basis.
  • Coordinate set-up and cleaning of the Kitchen for all CHEF Kids programming.
  • Ensure distribution, completion and collection of all information (e.g. waivers, contact info, attendance, surveys, etc.) for all CHEF Kids programming.
  • Coordinate all food, program supplies and relevant equipment purchasing and delivery to each CHEF Kids site in conjunction with the Nutrition Manager.
  • Participate in the creation and testing PB&J recipes in conjunction with all staff members.
  • Support data collection and entry for both internal program evaluations and external community efforts, such as Link2Feed.
  • Monitor the quality of programming through data collection such as recipe voting, activity completion, etc.
  • Coordinate timely completion of criminal background and sex offender registry checks for all volunteers prior to their service beginning.
  • Coordinate the recruitment, training, management and retention of all volunteers.
  • Attend appropriate community and volunteer events to ensure a healthy and robust volunteer base.
  • Coordinate and respond to all incoming volunteer inquiries.
  • Coordinate all scheduling and communication with volunteers through Better Impact and Give Pulse.


  • Support the growth of initiatives to reduce youth hunger, such as summer meal service.
  • Function as an ambassador for the PB&J mission and programs throughout the community.
  • Participate in the design and execution of the Holiday Giving program for maximum efficiency and impact; including, but not limited to, volunteer recruitment and scheduling.
  • Perform other duties as assigned by the PB&J Fund Executive Director.

Skills Required


  • Commitment to PB&J’s mission of reducing food insecurity and healthy nutrition.
  • Four-year college degree or relevant work experience. Education majors preferred.
  • A minimum of one year working in youth development and/or education.
  • Demonstrated experience with program management.
  • Experience recruiting, training, managing and retaining volunteers a plus.
  • Desire to, and enjoyment from, work with children each day.
  • Understanding of the relationship between poverty, food insecurity, and nutrition.
  • Ability to work effectively with volunteers and contract employees.
  • Ability to work effectively with a diverse set of stakeholders (e.g. community partners, parents, volunteers, etc.).
  • Willingness to learn nutrition and culinary skills for youth instruction.
  • Proficiency in Microsoft Office, WordPress, and Dropbox.
  • Certification in CPR/First Aid and ServSafe, or willingness to become certified within six months.
  • Natural preference for working in a collaborative, team environment.
  • Ability to hold a flexible 40 hours per week work schedule, typically from 10am – 6:30pm Monday through Thursday, flexible schedule on Friday, and one night or weekend per month.
  • Bilingual in Spanish a plus.
  • Optimistic and resilient personality.
  • Excellent sense of humor.

Work Schedule

40 hours per week: 10am – 6:30pm Monday through Thursday, flexible schedule on Friday, and one night or weekend per month.