Programs Assistant

Description

Reporting to the Director of Programs, the Programs Assistant provides general support to the Programs function of the Foundation. For the various grant programs, s/he administers the application processes, develops the required reports and documentation, and manages the database records and information. S/he organizes meeting logistics for the review committees and work with the Director of Programs to prepare meeting materials and information. S/he also responds to general inquiries about Foundation grant programs and works with the Director of Programs to prepare and distribute grantee correspondence.

Please submit cover letter and resume to programsassociate@cacfonline.org by Friday February 19, 2016.

Skills Required

The Program Assistant can manage multiple priorities and complete multiple tasks at any given time. S/he has good attention to detail and follows through on assigned tasks. S/he has a strong ability to problem-solve and find ways to optimize systems and programs to better achieve intended goals. S/he works well with other people and has strong oral and written communication skills. Proficiency in typing, electronic and paper filing, managing database programs and word processing is required. Proficiency in Microsoft Project or other project management software is desired.

Additional Info

• Administering the application and reporting processes for the Foundation’s grant programs.
• Maintaining grant application and grantee records.
• Understanding the relevant software technologies for grant program administration
• Optimizing systems or programs related to the administration of the grant cycle
• Preparing supporting documentation for review committee meetings
• Handling scheduling and logistics for review committee meetings
• Responding to general inquiries regarding Foundation grant programs
• Assisting the Director of Programs in day-to-day activities, and with correspondence and scheduling
• Other duties as assigned