Operations Manager

Description

Organization Description
Working to ensure that the land, water, and community resources of the Shenandoah Valley will be protected for the future, Alliance for the Shenandoah Valley is a 501(c)3 nonprofit formed in 2018 through a merger of four long-standing Valley organizations. The Alliance serves six counties – Augusta, Rockingham, Shenandoah, Frederick, Page and Warren – and the cities within them. The Alliance staff, directors, and members serve as champions for clean water, thriving communities, and protected rural landscapes, and as a hub for the partnerships needed for conservation work throughout the Shenandoah Valley. The Alliance is led by a talented and engaged volunteer board of directors and a staff of six full-time and two part-time employees, with deep community connections throughout the service area.

The Position
The Operations Manager will be responsible for the day-to-day operation of Alliance for the Shenandoah and provide administrative support to the Executive Director and the Director of Communications & Fundraising. The Operations Manager will help advance the Alliance’s conservation mission by overseeing office and system operations, accounting, payroll and human resources, database management and fundraising operations, and grant administration in adherence with internal and external policies and best practices.

Supervisor: Executive Director
Location: New Market, Virginia; partial remote work optional
Job Classification: Full-time, non-exempt

Job Duties

Areas of Responsibility

Finance and Budgeting (25%)

— Manage the processing of invoices, remittance of payments, cash deposits, expense allocation, and monthly bank reconciliations
— Complete monthly reports for presentation to the Board of Directors
— Maintain and implement systems and controls to protect the assets of the organization in adherence with Alliance’s Financial Policy and Procedures
— Prepare for and manage the annual financial review
— Provide technical assistance and strategic advice on budget planning
— Complete ad hoc financial reporting and assist with analysis
— Software and Technology: QuickBooks Online

Payroll and Human Resources (20%)

— Manage staff timekeeping and bi-weekly payroll processing
— Manage expense reimbursement processes
— Manage human resources processes, including benefit administration, ensuring compliance with employment laws and the Employee Handbook
— Coordinate on-boarding and orientation processes
— Software and Technology: Timesheets, PayChex, QuickBooks Online

Grant Administration (25%)

— Prepare and maintain grant records and comprehensive annual grants calendar
— Assist with preparation of reports for internal and external stakeholders
— Communicate and monitor grant budget and contract requirements with program teams
— Manage financial administration and reporting of grants including tracking of budgeted funds, staff time, and matching requirements
— Maintain and develop administrative processes to support the quality and accuracy of grant related work and reporting
— Software and Technology: QuickBooks Online, Timesheets, Microsoft Office, System for Award Management (SAM), multiple funder grant administration platforms

Donor & Communications Database Management (20%)

— Maintain a robust, accurate and well-functioning database to ensure accurate and timely data collection, coding, analysis, reporting, acknowledgement and communication
— Create and maintain online contact forms for fundraising, events and other signups
— Coordinate with fundraising team members to produce fundraising appeals and in donor acknowledgement and follow-up
— Prepare monthly donor tax receipts
— Software and Technology: EveryAction, Microsoft Office, Adobe

Other office and systems duties (10%)

— Act as a resource for general and IT-related assistance and maintenance
— Assist Executive Director with Board of Directors meetings and internal communications
— Software and Technology: TechSoup, Zoom, Flow Project Management, Dropbox, GSuite

Skills Required

Requirements of the Position
— Experience or education in accounting practices
— Experience or education in human resources
— Clear communication skills across multiple platforms
— Excellent time management and organizational skills with the ability to prioritize multiple tasks efficiently and effectively
— Ability to take ownership and drive tasks to completion
— Excellent follow-through and follow-up
— Interest in facilitating existing processes while also introducing new ideas
— Desire and ability to work both in a team and independently
— Proficient in or willingness to learn QuickBooks Online, EveryAction, Timesheets, PayChex, GSuite, Zoom, Flow Project Management, Dropbox

Preferred Skills
— Experience with nonprofit organizations and programs
— Proficient in or willing to learn WordPress, Adobe Creative Suite
— Familiarity with conservation, agriculture or natural resources
— Connection to the Shenandoah Valley

Work Schedule

Monday – Friday, 9am – 5pm, flexible

Additional Info

Compensation

— Dynamic and flexible work environment, working with people who are committed to making a difference
— $33,000- 48,000 annual salary, depending on experience
— Generous benefits package and paid leave and holidays

To apply

Alliance for the Shenandoah Valley considers all candidates equally without regard to age, race, gender, religion, sexual orientation, national origin, disability or other non-merit factors. If you meet more than 75% of the qualifications of this description, we will consider your application. Candidates who apply should have a commitment to the Alliance’s mission to protect land, water, and community resources of the Shenandoah Valley for the future.

Please send a cover letter, resume, and three references to employment@shenandoahalliance.org. Position is open until filled. Interviews with qualified candidates will begin on June 3, 2021.