Office Manager/Executive Assistant

Description

The Office Manager/Executive Assistant is responsible for managing the front desk and all organizational communications including calls to the United Way, communication with the board and executive committee on behalf of the President, communication with Women United as a liaison to the President and with community agencies, volunteers and direct service clients. The Office Manager will be responsible for maintaining the company calendar, board room scheduling, volunteer database, taking minutes at board and executive committee meetings, ordering office supplies, and managing meetings.

Job Duties

• Maintain board roster and sub-committee rosters
• Send communications to the board and executive committee
• Assist with scheduling meetings; reserve meeting rooms
• Send meeting reminders and track RSVPs
• Put together PowerPoint and other meeting materials
• Order lunches, and set-up meetings with audio visual
• Attend meetings, take notes, write up minutes for President’s review
• Maintain files for meeting notes and materials
• Manage office calendar
• Track registrations for special events
• Main greeter for the office, taking all calls and walk-ins
• Orders office supplies as needed
• Manage building maintenance including landscaping, contractors and snow removal
• Manages copier maintenance, phone and computer support as needed

Skills Required

• Bachelor’s degree preferred
• Excellent written and interpersonal communication skills
• Ability to work with a small team and juggle many responsibilities
• Comfortable communicating with a wide variety of stakeholders: board members, donors, agencies, clients, peer groups, associations, volunteers, civic and religious groups, and City/County government
• Excellent organizational and project management skills with attention to detail
• Microsoft Office proficiency: Word, Excel, Power Point and Outlook
• Ability to work independently and within a small team setting
• Other duties as required to meet the needs of the organization

Work Schedule

8:30am-5pm M-F

Additional Info

ORGANIZATION

The United Way-Thomas Jefferson Area is a completely local and autonomous organization founded in 1943. The United Way serves our community through: Community Philanthropy- we engage givers who share our commitment to our community being a great place to live; Catalytic Leadership- we convene and engage key stakeholders to advance community goals; and Dynamic Grantmaking- we provide funds to nonprofit agencies to support quality programs in our Impact Areas of School Readiness, Self-Sufficiency, and Community Health. We serve the Virginia counties of Albemarle, Nelson, Fluvanna, Greene, and Louisa, and the City of Charlottesville.

Whatever the challenge, the United Way-Thomas Jefferson Area brings people together around one “community table” to listen, to learn, to understand and to problem-solve.

The United Way invites all people to come together around our “community table” to build common ground, support and shared community. We hope you will consider joining our table and being a part of a mission-driven team standing united for community good.

TO APPLY
Please mail/email cover letter, resume, sample of written work, and salary range by Friday August 31, 2018.

CONTACT INFORMATION
Office Manager/Executive Assistant
806 East High Street
Charlottesville, VA 22902
rrespeto@UnitedWayTJA.org