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OrganizationCity of Charlottesville
TypeFull Time
Application DeadlineJuly 24, 2020
College Degree Required?No
Salary RangeBetween $18.85 and $24.51 an hour ($39,217.92 to $50,980 annually)


Application Deadline: July 24, 2020 at 5pm EST.

Apply online at: 

The Human Resources Department is seeking qualified candidates to be considered for the position of Human Resources Specialist – Benefits who are highly motivated and who strive for success by demonstrating Charlottesville’s Core Values of Leadership, Trust, Creativity, Respect, and Excellence.

The hiring amount will be between $18.85 and $24.51 an hour ($39,217.92 to $50,980 annually). This is a full-time, non-exempt, position. Starting offer is based on applicable education, experience, and internal equity. The position also provides excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City’s retirement options, and continuing education/training opportunities.

This position performs a wide range of duties related to employee services, programs and will have a primary focus on the employee benefits for the organization including but not limited to medical, dental, vision, short-term and long-term disability, etc. Responds promptly to customer needs, requests for service and assistance. Reports to the HR Benefits Administrator.

Job Duties

Benefits-Specific Duties:

  • Reviews reports from benefit plan providers to verify accuracy and resolve differences;
  • Assists in implementation, administration, maintenance and communication of employee benefit programs and related documents;
  • Provides complex benefits information to applicants, employees and their dependents, and others;
  • Processes benefit transactions, transmits information to vendors, resolves complex issues related to payments and accounting;
  • Verifies and submits benefits enrollment forms and payment to benefit plan providers and other plan administrators as needed.

General Duties:

  • Provides administrative and technical assistance for the day to day Human Resources operations;
  • Responsible for processing personnel transactions related to employee status, new hires and terminations, pay changes and benefit changes, enrollments and assisting with qualifying events;
  • Assists departments with recruitment needs, designs job advertisements, processes candidate referrals in NEOGOV, attends job fairs, proctors public safety pre-employment testing;
  • Guides new hires through the pre-employment process, maintains I-9’s, schedules drug screening, initiates background checks, schedules orientation, assists with onboarding, and issues ID badges;
  • Performs complex transactional processes that require advanced knowledge of employee benefits and eligibility requirements;
  • Coordinates and assists with employee programs, tracking participation and facilitating payment to vendors;
  • Directs visitors, answers primary phone lines and assists employees and applicants with general questions. Interprets personnel policies and procedures, providing guidance for employees;
  • May serve as a decentralized buyer, processing purchase requisitions and payment vouchers for the department;
  • Assists in developing, coordinating and delivering a variety of workforce activities such as employee surveys, open enrollment, health fairs and assessments, retirement ceremonies and employee celebrations;
  • Updates employee files to document personnel actions and to provide information for payroll and other uses;
  • Participates in systems testing as needed;
  • Generates and distributes automated and standard reports;
  • Provides coverage/back-up for other Human Resource functions as needed;
  • Processes employment verifications;
  • Files/scans and maintains personnel records;
  • Recommends and implements systems that support existing processes with the focus on process improvement and enhanced service delivery;
  • Performs special projects, research, analysis and other duties as assigned.

Skills Required

Minimum Requirements:

  • Any combination of education and experience equivalent to graduation from an accredited college or university.
  • At least one year of experience in human resources or related work.

Preferred Qualifications:

  • Prior experience assisting with employee benefit programs, benefit plans, and/or benefit administration.

Additional Info

TO BE CONSIDERED: applications are only accepted online through our employment website and only until the listed closing date and time of July 24, 2020 at 5pm EST. Apply online at:

The City of Charlottesville is an Equal Opportunity Employer and Values Diversity at All Levels of its Workforce.