Executive Assistant to the Head of School

Description

Primary Responsibility: The Executive Assistant to the Head of School provides high-level administrative support by exercising substantial judgment and decision-making, attention to detail, professionalism, confidentiality, grace, and a sense of humor. The person in this role must be a creative problem solver and enjoy working in a mission-driven, fast-paced, and community-oriented environment. The ideal individual will write and speak precisely and eloquently, possess exceptional administrative and organizational skills, and have a demonstrated ability to prioritize amongst competing goals and objectives. The ability to work under pressure while handling a wide variety of activities is crucial to success in this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES
* Executive Support: Completes a wide variety of administrative tasks for the Head of School (HOS) related to written and oral communication and scheduling.
* Event Planning: Directly manages or provides support for a variety of special events and projects for the Head of School and school-wide community.
* Administrative Leadership: Engages with administrative colleagues in a leadership capacity, initiating quarterly meetings and training and coordinating phone coverage when necessary.
* Board Support and Liaison: With guidance from the HOS and Board Chair, serves as liaison to the Board of Trustees for all campus and off-campus constituencies. Manages all administrative matters related to the Board.

CHARACTERISTICS SOUGHT
* Uncompromised integrity and maturity in handling confidential information, recognizing the dignity of all people,
* Demonstrated ability to work both collaboratively and independently with diverse populations, including students, parents/guardians, faculty and staff, trustees, donors, volunteers, and government officials,
* Exceptional organizational, time management, and customer service skills with the ability to effectively and positively communicate with all constituents, both orally and in writing,
* Energized by the responsibility of managing multiple priorities and projects with extreme accuracy in a service-oriented environment, often under deadline pressure,
* Prioritizes conflicting needs and handles matters expeditiously and proactively, and
* Ability to learn new skills and adapt to changing conditions.

QUALIFICATIONS
* Bachelor’s degree,
* Three to five years of supporting C-level executives, preferably non-profit executives,
* Expert use of professional software (Microsoft Office and/or Google Workspace), specifically word processing, spreadsheets, and presentation software. Experience with database management systems such as Veracross or Blackbaud is a plus,
* Event and meeting planning experience,
* Ability to work long hours on occasion, including attending weekend and evening events on and off campus, and
* Demonstrated ability to maintain credibility, trust, and support across departments and with management.