Executive Administrator/Marketing Coordinator

Description

The Focused Ultrasound Foundation, a medical research, education and patient advocacy organization in Charlottesville, VA, is seeking an Executive Administrator/Marketing Coordinator. This position will represent the Foundation in a professional manner and support the Foundation with a variety of responsibilities with a high level of accuracy and problem solving ability.

Job Responsibilities

• Executive Administrator
  • Schedule meetings and maintain Chairman’s calendar with high degree of accuracy
  • Serve as first point of contact for visitors; manage Chairman’s phone calls
  • Arrange domestic and international travel for Chairman and Development Director, create detailed itineraries with travel and meeting information, process late travel changes, monitor status throughout trip, and process reimbursements
  • Assist with Board of Directors relations: schedule quarterly meetings, assist with meeting material production
  • Provide support to Operations Director as needed
• Communications
  • Ensure all marketing materials and collateral are consistent with overall communications messaging
  • Maintain the Foundation’s presentation slides, collateral, and disease-specific case statements
  • Update/edit website
  • Maintain media electronic “scrapbook” – track and log media coverage
• Fundraising Support
  • Draft grant proposals/applications and required reporting
  • Monitor and maintain charity rating websites
  • Work with Scientific team to track projects in the pipeline to target for co-funding opportunities. Maintain database that identifies key organizations and contacts that are prospects for co-funding or advocacy organization opportunities.
  • Support development team in planning and execution of special events

Send cover letter and resume in PDF format to jobs@fusfoundation.org

Skills Required

Minimum Qualifications

• Bachelor’s Degree
• 10 years of administrative experience and/or marketing communications
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and database management systems

Preferred Qualifications

• Marketing experience with a science/health focus desirable
• Work experience in a health organization or non-profit
• Layout and graphic design software
• SalesForce contact management system for nonprofits

Skills and Abilities

• Enthusiastic team player
• Strong verbal and written communications skills; ability to write formal proposal and business letters
• Professional presentation and conduct; ability to work with high profile/high net worth individuals
• Proven project management skills
• Ability to work independently and take initiative
• Organized with attention to detail
• Ability to multi-task and prioritize competing responsibilities
• Composed during sudden high priority demands; Responsive to changing priorities
• Available 24/7 at occasional critical times
• Highly responsible for sensitive and confidential information