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OrganizationMary Rose Serafini
TypeFull Time
Application DeadlineJuly 8, 2016
College Degree Required?Yes


The Focused Ultrasound Foundation, a medical research, education and patient advocacy organization in Charlottesville, VA, is seeking an Executive Administrative Assistant. This position will represent the Foundation in a professional manner and support the Foundation with a variety of administrative responsibilities with a high level of accuracy and problem solving ability.

Send cover letter and resume in PDF format to

Skills Required

Minimum Qualifications

  • Bachelor’s Degree
  • 10 years of administrative experience in a professional office setting
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and database management systems


  • Enthusiastic team player
  • Strong verbal and written communications skills
  • Professional presentation and conduct
  • Proven project management skills
  • Organized with attention to detail
  • Ability to multi-task and prioritize competing demands
  • Highly responsible for sensitive and confidential information
  • Ability to work independently and take initiative
  • Responsive to changing priorities

Additional Info

Job Responsibilities

  • Schedule meetings and maintain Chairman’s calendar.
  • Arrange domestic and international travel for Chairman and Development team.
  • Create detailed itineraries with travel and meeting information.
  • Process reimbursements.
  • Support Board of Directors relations; schedule quarterly meetings.
  • Assist with production of quarterly Board of Directors book.
  • Utilize and update Contact Management System (
  • Support Development event planning and coordination.
  • Various administrative projects and responsibilities.