Description

The Gift Reporting Specialist is responsible for accurate and timely processing of donations, maintaining donor records, and ensuring proper gift acknowledgment procedures. This part-time position plays a crucial role in supporting the Free Clinic’s fundraising operations and donor stewardship efforts.

Job Duties

Gift Processing & Data Entry
• Process all incoming donations within 24-48 hours of receipt, including:
o Checks and cash donations
o Credit card transactions
o Online donations
o Stock gifts and wire transfers
o Memorial and tribute gifts
o Corporate matching gifts
• Accurate data entry into Bloomerang donor database system
• Maintain donor records including contact information, giving history, and preferences
• Prepare daily deposit records and reconcile gift totals
• Generate gift acknowledgment letters and ensure timely mailing
Check Register Management
• Maintain accurate check register for all incoming donation checks
• Record check numbers, amounts, dates, and donor information
• Balance daily deposits with check register entries
• Flag and research any discrepancies or returned checks
Reporting & Analysis
• Generate weekly and monthly donation reports
• Prepare summary reports for board meetings and grant applications
• Track fundraising campaign progress and results
• Assist with year-end giving statements and tax documentation
Administrative Support
• Respond to donor inquiries regarding gifts and receipts
• Coordinate with accounting department for financial reconciliation
• Maintain physical and electronic filing systems
• Support special fundraising events and campaigns as needed

Skills Required

Technical Skills

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Strong data entry skills with high accuracy
• Experience with database management systems
• Basic accounting and bookkeeping knowledge

Personal Attributes

• Exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Excellent written and verbal communication
• Ability to handle confidential information with discretion
• Reliability and commitment to deadlines
• Customer service orientation for donor interactions

Work Schedule

This position is located within the Charlottesville Free Clinic’s offices in Charlottesville, Virginia. A hybrid work schedule, mixing in-office days with remote days, is available.

Additional Info

Schedule & Compensation

• Hours: 6 hours per week split across 2 days, flexible scheduling
• Days: Tuesday, Wednesday, or Thursday. Days to be determined with candidate.
• Compensation: $20 hourly rate

Work Environment: Professional office setting with collaborative team atmosphere