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OrganizationThe College Foundation of the University of Virginia
TypeFull Time
Application DeadlineApril 1, 2020
College Degree Required?No
Salary Range$38,000 - $42,000
Phone(434) 924-6523


The College Foundation of the University of Virginia, which exists to support the College and Graduate School of Arts & Sciences, is conducting a search for a Development Associate. The incumbent will function as support for multiple members of the development team. The ideal candidate must be a versatile, skilled and creative team player. Candidates should also foster teamwork, the ability to focus on client needs, and organization.

Job Duties


  • Provides support for the Development team: filing; preparing correspondence, mailings, photocopying, mail, and packages; arranging meetings with donors, faculty members, and others
  • Maintains Development Officer’s calendar, if requested
  • Prepares spreadsheets, reports, metrics, charts, illustrations, presentations and other projects as requested
  • Plans, develops, schedules, and manages projects to completion
  • Responsible for collection and distribution of Foundation mail
  • Makes travel, meeting and other arrangements for staff and any guests traveling with a gift officer. May be asked to help schedule, confirm, or rearrange appointments during trips and other activities supporting agenda and travel management
  • Prepares itineraries for each trip and assists with obtaining directions. Completes pre-travel forms required for reimbursement and obtains appropriate signatures.
  • Gathers and organizes receipts for reimbursement and provides travel package to fiscal administrator for processing
  • Assist team members with prospect research, reporting and other stewardship projects as assigned, utilizing Ellucian CRM Advance and other online sources of information.
  • Actively uses, updates, and corrects donor database and maintains foundation and individual donor files
  • Performs other duties as assigned


Skills Required


Demonstrated ability to interact successfully with a variety of constituents and represent The College Foundation in a professional manner

Demonstrates effective oral and written communication in daily interactions

Ability to manage multiple and complex projects, meets deadlines, and adapts to changing priorities and needs

High level of discretion, confidentiality, judgement, and patience


Work Qualifications

Degree required: High School Diploma is required.

Minimal level of relevant experience: Preference for at least 2 years experience in an administrative support role.

Proficiency and/or experience using Microsoft Office Suite, including Word, Outlook, Excel, Access and PowerPoint is required.

Ability to use electronic databases and conduct sophisticated internet-based research is preferred

CAP, CAP-OM preferred. Ellucian Advance or CRM experience strongly preferred

Familiarity with fundraising is desirable

Additional Info

To Apply

Applicants should apply online using the College Foundation portal, Review of applications will begin immediately. The position will remain open until filled. The College Foundation is an Equal Opportunity Employer. Women, minorities, veterans and persons with disabilities are encouraged to apply.


The annual salary will be commensurate with experience and fall between $38,000 and $42,000. The College Foundation offers generous benefits, including full health insurance coverage for employees and a 403(b) retirement plan. In 2017, The Nonprofit Times recognized The College Foundation as one of the top 50 nonprofit employers in the country.


The College Foundation of the University of Virginia is a 501(c)(3), University-Related Foundation whose mission is to raise and invest private funds for the benefit of the College and Graduate School of Arts & Sciences. Governed by a 40-member volunteer Board of Trustees, and organizationally aligned with the Dean of Arts & Sciences, it employs a team of approximately three dozen advancement professionals who focus on development, donor relations, and marketing, and their related support functions.