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OrganizationRare Book School
TypeFull Time
Application DeadlineOctober 31, 2017
College Degree Required?Yes
Phone(434) 924-7183


Rare Book School (RBS) seeks a bright and highly-motivated individual to help support the School’s fundraising operations as we embark upon our most ambitious campaign to date. The full-time development assistant will be responsible for development administration, prospect research, and support of solicitation and stewardship cycles. Our office is fast-paced, and our hardworking staff is passionate about the School’s mission as well as the humanities in general. This position may require occasional evening and weekend work. RBS is a 501(c)3 affiliated foundation of the University of Virginia with offices in Alderman Library and at the Boar’s Head.

Job Duties

  • Manage the timely acknowledgement of gifts and assure that all types of donations (cash, pledges, matching gifts, and planned gifts) are properly documented
  • Prepare accurate research on prospects and assemble materials for cultivation and solicitation visits
  • Generate clear, action-oriented meeting notes for the department and for two trustee committees
  • Ensure data integrity through accurate data entry and ongoing clean-up efforts
  • Coordinate the production and distribution of recurring appeals and stewardship materials
  • Assist with the writing and editing of appeals, acknowledgements, donor news, reports, and proposals
  • Collaborate with various departments to plan special events
  • Communicate with donors in person, on the phone, and by email
  • Process incoming and outgoing mail

Skills Required

Minimum qualifications

-Bachelor’s degree

-At least two years of experience in an office environment

-Excellent communication skills and judgement with the ability to maintain privacy and confidentiality

-Proficient with Microsoft Word, Outlook, and Excel; experience with donor databases and design software a plus

-Comfortable in a Mac environment

-Valid driver’s license



-Familiarity with non-profits, research methods, data standards, and databases

-Interest in fundraising

-Affinity for the humanities/arts/culture

Additional Info

Please send resume, cover letter, and a short sample of professional writing to by October 31, 2017.

Rare Book School is an equal opportunity employer committed to diversity, equity, and inclusiveness.