Development and Grants Coordinator

Description

Job Overview: The Development and Grants Coordinator is responsible for researching and developing grant opportunities and preparing high quality proposals to support the programs of the IRC offices in Richmond and Charlottesville, Virginia. They are the offices’ liaison with IRC’s External Relations and Resource Acquisition and Management teams, providing material and support for donor outreach efforts and coordinating local development activities.

Job Duties

Resource Development
• In collaboration with the Executive Director, develop an annual strategic fundraising plan with specific and measurable goals and objectives for development of restricted and unrestricted funds.
• Monitor progress of IRC Virginia’s development plan and provide regular updates to local leadership.
• Serve as the main local contact for IRC’s External Relations team. Create local content for External Relations-led private fundraising opportunities from donors interested in supporting IRC Virginia programs.
• Develop general concept notes and fact sheets for high-value supporter audiences and support
efforts to champion key fundraising needs internally.
• Collaborate with IRC’s External Relations team and the IRC Virginia Community Engagement team to create content as needed and to oversee the production of periodic fundraising campaigns including, but not limited to, the annual year end appeal.

Proposal Development and Grants Management
• Research and maintain tracking data, including schedule of proposal opportunities and submission deadlines, on foundations, corporations, and public agencies locally and nationally who maintain grant programs that align with IRC’s areas of program delivery.
• In collaboration with program staff, develop, write and submit proposals to donors to support existing and desired future programming priorities in accordance with IRC Business Development requirements.
• Serve as the main contact and follow all requirements of IRC’s Awards Management Unit including entering opportunities into the OTIS database and working with both pre-award and post-award program officers, technical unit staff, and IRC Virginia finance staff during proposal development, submission, and follow-up.
• Ensure up-to-date tracking of donor reporting requirements; work with program teams to coordinate the development, review and timely submission of all interim and final reports to donors.
• Proactively identify compliance risks/issues throughout the portfolio and offer advice to grants focal points and other IRC staff (management, finance, etc.)
• Lead regular Grant Review Meetings (including Grant Opening and Closing Meetings); coordinate action points associated with these meetings and track implementation of the desired actions.
• Maintain accurate and detailed electronic files for proposals, awards, subaward contracts, and supporting documents.

Leadership
• Participate as a member of IRC Virginia’s Senior Management Team.
• Participate in IRC Communities of Practice and other networking and professional development opportunities provided.
• Other duties as assigned.

Skills Required

Job Requirements:
• Undergraduate degree, preferably in non-profit management, communications, or development; or equivalent experience.
• A minimum of 3 years of increasingly responsible professional experience, a significant portion of which should include program management, fundraising, proposal writing, and other resource development activities.
• Demonstrated record of developing successful grant proposals to both governmental agencies and private foundations.
• Proven ability to conduct research through various sources to target and locate potential sources of grant funding.
• Familiarity with refugee and immigration support services such as social work, mental and physical health, economic empowerment, and workforce development is a plus.
• Demonstrated ability to promote an organizational culture that reflects IRC’s core values of service, accountability, integrity, and equality. Ability to lead in a way that recognizes that IRC’s work is best accomplished through the true collaboration of individuals from many cultures with a great variety of skills and perspectives.
• Outstanding communications, organizational, leadership, multi-tasking and team building skills with the proven ability to promote productivity and efficiency in a fast-paced team environment.
• Fluency in English required, bilingual ability a plus.
• Proficiency in Microsoft Office applications and Salesforce.

Work Schedule

Working Environment:
• A combination of standard office environment, remote work, and ‘field’ time within the service delivery area to perform the above outlined responsibilities.
• May require occasional weekend and/or evening work.