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OrganizationCultivate Charlottesville
TypeFull Time
Application DeadlineNovember 30, 2023
College Degree Required?No
Salary Range$58,000-$64,000


Scope of Work: Cultivate Charlottesville is seeking applications for the Organizational and Finance Systems Director position as part of our Integrated Systems and Strategies Team (ISS). The Organizational and Finance Systems Director is primarily responsible for creating and maintaining efficient and equitable organizational systems that build a culture of care, inquiry, and excellence among our team, maintaining high standards of financial records and accounting, and ensuring smooth organizational operations.

The Cultivate Charlottesville team recognizes the impact of systemic racism, individual bias, and white supremacy on the Charlottesville community and all team members work to recognize, respond to, and dismantle inequities in the work we do.

Position Description

The Organizational & Systems Program Director core functions include:

  1. Maintain High Standards of Financial Records and Accounting
    • Keep Accurate and Clean Financial Books (Quickbooks)
    • Manage Cultivate Donor Database (Bloomerang) and Ensure Efficient Use
  2. Maintain Efficient and Equitable Human Resource Systems
    • Coordinate Staff Hiring and Consistent Position Descriptions and Evaluation
    • Administer Staff Payroll and Benefits
    • Manage Personnel Policies and Practices
  3. Support Organizational Systems Strategy
    • Build a Culture of Care, Inquiry, and Excellence Among Our Team
    • Ensure Integrity in Organizational Policy Development
  4. Ensure Smooth Organizational Operations
    • Maintain Insurance Policies (auto, commercial liability, commercial property, worker’s comp, management liability)
    • Provide Technology Support Across the Organization
    • Provide Cultivate Office and Staff Support
  5. Strengthen Organizational Goals and Values
    • Contribute as part of the Cultivate Charlottesville team with organizational activities such as community events, social media and community outreach, evaluation tracking, etc.
    • Engage in a robust culture of inquiry where critical thinking, self-reflection and ideas on effectiveness, improvements, and building equity are welcome.
    • Work to transform racial inequities in all aspects of work with strategic and intentional action.
    • Cultivate health and environmental sustainability in all program strategies and activities.
    • Support collection of program evaluation data for grant reports and tracking work progress across activities and support with grant writing and reporting.

All Cultivate staff members are responsible to uphold values and practices that support reaching our mission with integrity and which utilize our core organizational strategies including: engage and educate youth in nature through garden based experiences; grow and share food to enhance access, connectivity and health; collaborate with partners and community; dismantle racial inequities and actively build equity; amplify community power, leadership and action; mobilize with partners for policy change; and cultivate sustainability, equity, capacity, and leadership.

Organizational Structure

Supervisory Structure: The Organizational and Finance Systems Director reports directly to the Executive Director and works closely with the Integrated Systems and Strategies team as well as across the whole Cultivate team.

Project Hours: The Organizational and Finance Systems Director is an exempt salaried position at 100% Full Time Equivalent or FTE (40 hours/week). Hours are during the workday with occasional meetings on evenings or weekends.

Compensation: The Organizational and Finance Systems Director beginning compensation range is $58,000-$64,000 Full Time Equivalent (FTE) with a generous leave policy and robust benefits including 100% employer funded health, dental, vision, life insurance, and an IRA savings match program. New employees generally start at the beginning of the range depending on experience.

Skills Required

The Organizational and Finance Systems Director requires multiple skill sets including a high level of organization and communication, the ability to design effective systems and structures, characteristics such as flexibility, highly autonomous, and innovative, and a commitment to the Cultivate vision and values. The preferred candidate will have:

  • A minimum of 4-5 years’ experience or a bachelor’s degree in a related field (human resources, fiscal management, accounting, organizational development, project and event planning) including experience with nonprofit organizations.
  • Excellent bookkeeping, fiscal management, and reporting, including familiarity with conducting annual audits and management of budgets larger than $1,000,000. Experience with Quickbooks and Bloomerang Database systems are important.
  • Excellent communication and organization skills with the ability to manage multiple projects and priorities with flexibility and alignment to our mission.
  • Experience working with human resources such as hiring processes and maintaining personnel and organizational records, and cultivating wellness in workspaces.
  • Experience working in diverse communities with a clear understanding of multi-cultural contexts and racial equity practices.
  • Computer competence including MS Office Software and other online tools.

Candidates that have racial equity analysis skills, anti-racism backgrounds, or are members of Black, Indigenous, LatinX, LGBTQI, and other historically marginalized communities, as well as long-time Charlottesville residents, are strongly encouraged to apply.

Additional Info

To apply, please submit a résumé, cover letter, and contacts for two references to Include “Organizational & Finance Systems Director’’ in the subject line. In the cover letter, please address: How your experience is relevant to the Organizational & Finance Systems Director; What interests you about this position with Cultivate Charlottesville and what is your familiarity with Charlottesville in the context of racial equity. If you have the software, please bundle your cover letter, résumé, and references into one PDF.

Organizational Description

Launched in 2010, Cultivate Charlottesville aims to create a healthy and equitable future – personally, in community, and across systems and structures. We do this through nine City Schoolyard Gardens and garden programming at Charlottesville City Schools and neighborhoods; the Urban Agriculture Collective farming and community markets; and the Food Justice Network advocacy and collaboration.   We believe that working together to grow gardens, share food and power, and advocate for just systems – cultivates a healthy community for all. Core Values: Self-Determination, Partnership, Environmental Justice, Community, Respect, Discovery, Equity – Racial, Social & Economic, Inclusiveness, Collaboration, Humility, Compassion, Health and Wellness.

Cultivate Charlottesville is an equal opportunity employer. We strongly encourage applications from BIPOC, bilingual and bicultural individuals, women, people who have experienced poverty, members of the lesbian, gay, bisexual, transgender communities, and long-time Charlottesville residents. Applicants shall not be discriminated against because of race, color, veteran status, religion, gender, sex, gender identity or expression, sexual orientation, age, mental or physical disability, medical condition, national origin, ethnicity, political affiliation or, marital status, or any other characteristics protected under Federal or State laws or local ordinance. Reasonable accommodation will be made so that qualified applicants with disabilities may participate in the application process. Please advise in writing of special needs at the time of application.