Chief of Staff

Description

OPPORTUNITY
United Way of Greater Charlottesville is seeking a Chief of Staff to support the President/CEO of the organization.  He/she is responsible for managing all organizational communications including with the board and executive committee on behalf of the President, communication with Women United as a liaison to the President and with community agencies, volunteers and direct service clients. The Chief of Staff will be responsible for maintaining the company calendar, board room scheduling, volunteer database, managing board and executive committee meetings, taking minutes, ordering office supplies, managing business systems, and managing other staff and agency meetings. The position will work closely with the Leadership Team and Executive and Advisory Boards.

Job Duties

RESPONSIBILITIES
Executive Support

• Strategic calendar management including planning and coordinating
• Prepare deliverables, including drafting letters, meeting minutes, correspondence, emails, internal marketing materials, and other tasks that facilitate President’s ability to effectively lead the organization
• Prioritize conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Participate as a member of Leadership Team and facilitate cross-team coordination of projects and assignments

Board Support and Liaison

• Serves as the President’s administrative liaison to the UWGC’s board of directors
• Maintains discretion and confidentiality in relationships with all board members
• Adhere to compliance with applicable rules and regulations set forth in the bylaws regarding board and committee matters, including advance distribution of materials
• Manage administrative board communications, meeting preparation, and recording keeping

Office Management

• Manage scheduling, attending, and preparing related agenda for all Executive and staff meetings
• Order and maintain office supplies
• Manage building maintenance including landscaping, contractors, snow removal, etc
• Manage copier maintenance, phone and computer support as needed

Skills Required

QUALIFICATIONS

• Bachelor’s Degree or equivalent preferred
• Must be punctual and dependable
• Must have excellent communication and writing skills
• Prior experience working with the public
• Intermediate computer skills with Adobe and Power Point proficiency preferred
• Must be comfortable with a multi-line telephone system, answering, taking messages and transferring calls
• Ability to work without close supervision and to follow verbal and written instructions
• Must use tact and courtesy in dealing with staff, clients, volunteers, and visitors
• Must possess the ability to communicate effectively with all levels of management, employees, outside contacts and members of the Board of Directors
• Must be level-headed in emergency situations and have an acute sense of responsibility
• Must possess a spirit of cooperation and enthusiasm
• Must attend all mandatory meetings and specified training sessions
• Must maintain confidentiality

Work Schedule

M-F 8:30am-5pm

Additional Info

ORGANIZATION
United Way of Greater Charlottesville is a completely local and autonomous organization founded in 1943. United Way envisions a strong, equitable community where every person thrives. United Way connects our community, enabling individuals and families to achieve their potential. We provide direct services and grants to nonprofit agencies to support quality programs in our Impact Areas of Financial Stability, School Readiness, and Connected Community. We serve the Virginia counties of Albemarle, Nelson, Fluvanna, Greene, and Louisa, and the City of Charlottesville.

Whatever the challenge, United Way of Greater Charlottesville brings people together around one “community table” to listen, to learn, to understand and to problem-solve. We hope you will consider joining our table and being a part of a mission-driven team standing united for community good.