Assistant Director of Donor Relations – Scholarship Focus

Description

The Donor Relations team within University Advancement at the University of Virginia (UVA) is seeking a highly organized and detail-oriented Assistant Director. Reporting to the Associate Director of Donor Relations, this individual will support the team’s objectives to steward donors to the University and will focus on efforts to engage donors to scholarships and the student beneficiaries who benefit from UVA’s donor-funded scholarships.

The ideal candidate is deadline-driven, detail-oriented, able to balance and fulfill multiple simultaneous projects and requests and thrives in a fast-paced environment. They are a proactive communicator with demonstrated success in problem solving, exceptional organizational skills, and keen attention to detail. Experience using a CRM or technical database and a high level of skill using Microsoft Excel is preferred.

Primary responsibilities will include administrative and programmatic support, including tracking fund information, attendance and other metrics, writing and editing content for donor reports, engaging with student scholarship recipients, reviewing fund data. This individual will support the University’s strategy for stewarding gifts to scholarships and will act as a liaison between University Advancement Donor Relations, frontline fundraisers, and UVA’s Office of Student Financial Services (SFS).

This individual should understand—or be excited to learn—the importance of donor stewardship, its role in successful fundraising, and how it contributes to advancing the University’s mission.

MINIMUM REQUIREMENTS

Education: Bachelor’s degree
Experience: At least three years of experience.
Licensure: None

Committed to attracting and retaining a diverse staff, University Advancement honors your experiences, perspectives and unique identity. Together, we strive to create and maintain working environments that are inclusive, equitable and welcoming so we can best achieve our mission of supporting our broadly diverse partners, schools, and networks of engaged alumni, parents, and friends of the University.

University Advancement offers a flexible and hybrid workplace. All team members who opt for a hybrid work arrangement must have access to and maintain a secure home office environment with high-speed internet service and work collaboratively with others using a variety of technologies and tools. This position is located in Charlottesville, VA and is required to work intermittently in a shared office space located in Charlottesville. The incumbent must live within 1 hour of Charlottesville, VA.

Physical Demands: 

This is primarily a sedentary job involving extensive use of desktop computers. This role requires occasional travel to attend meetings and staff events, as well as the ability to work evenings and weekend events on an as-needed basis.

The anticipated start date is as soon as possible.

This position will remain open until filled. This is an Exempt level, benefited position.

This position will not sponsor applicants for work visas. This position is a restricted position and is dependent upon project need, availability of funding and performance. The University will perform background checks on all new hires prior to employment.

For questions about the position or the application process, please contact Daniel Strong, Senior Recruiter at das6zb@virginia.edu.

How to Apply:

Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box.

Process for External Applicants: Please apply through Workday, and search for ‘R0053631′. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

https://uva.wd1.myworkdayjobs.com/en-US/UVAJobs/details/Assistant-Director-of-Donor-Relations–University-Advancement_R0053631?q=r0053631

Job Duties

Job responsibilities include:

• Utilize CRM and other University databases to maintain donor and fund records.
• Serve as lead for accessing information via Student Financial Services’ scholarship awarding database.
• Monitor and analyze donor and student data with a meticulous eye for detail.
• Oversee collection of student scholar profiles; from outreach to follow up and final reporting.
• Write and review fund beneficiary summaries for inclusion in impact and endowment reports.
• Manage lists and segmentation strategy for outreach to donors and students.
• Manage production of printed materials, including list building, mail merges, proofing and printing, mailing, and tracking.
• Create briefing documents and agendas for meetings with key internal and external stakeholders, including donors, students, and UVA leadership.
• Attend in-person and virtual meetings and/or student events as needed.
• Utilize ThankView platform to send video messages to students and donors.
• Provide effective proofreading support.
• Maintain knowledge of and work in compliance with Student Financial Services policies and procedures relating to FERPA and other regulations.
• In addition to the above job responsibilities, the incumbent will also be responsible for other duties as assigned.

Skills Required

Required Knowledge, skills, and abilities:

• High level skills using Microsoft Excel, including but not limited to: managing large database sets, task automation, creating dynamic reports using pivot tables, building formulas, cell formatting, and building charts and graphs.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and mail merge).
• Strong technical skills with the ability to learn new databases and software programs.
• Exceptional verbal and written communication skills; ability to present, write, edit, and organize thoughts in a clear, concise, and well-organized manner.
• Strong client service orientation and attention to detail.
• Excellent interpersonal skills and professionalism to interact and effectively communicate with a wide range of people at varying levels within the organization.
• Experience and/or interest in supporting multi-faceted projects.
• Proactive problem solving.
• Ability to work independently and as part of a team.
• An aptitude for setting priorities, managing time, and meeting deadlines.
• Ability to work evenings and weekends, as needed.

Additional Info

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person’s perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.