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OrganizationUniversity of Virginia Advancement
TypeFull Time
Application DeadlineMarch 30, 2024
College Degree Required?Yes
Salary Range$55,000 - $65,000K / year


The University Advancement Donor Relations team at the University of Virginia is seeking a highly organized and detail-oriented Assistant Director. Reporting to the Associate Director of Donor Relations, this individual will support the team’s objectives to steward and engage top donors to the University, with a focus on UVA’s Leaders in Philanthropy, donors recognized as members of our Lawn and Cornerstone giving societies.

The ideal candidate is deadline-driven, detail-oriented, able to balance and fulfill multiple simultaneous projects and requests and thrives in a fast-paced environment. They are a proactive communicator with demonstrated success in problem solving, exceptional organizational skills, and keen attention to detail. Experience using a CRM or technical database and a high level of skill using Microsoft Excel is preferred.

Primary responsibilities will include: tracking and welcoming new society members, coordinating stewardship outreach to recognize individual donors’ milestones, writing and editing, planning and executing small-scale donor events, and other programmatic duties as assigned. This individual should understand—or be excited to learn—the importance of donor stewardship, its role in successful fundraising, and how it contributes to advancing the University’s mission.

Job Duties

Manage new member qualification and welcome processes for Lawn and Cornerstone Societies, including all tracking in CRM.
Manage outreach to key stakeholders across the University to create unique touchpoints to commemorate donor giving society inductions – including production and delivery strategy (with gift officers input) for one-off, highly customized gifts or related experiences
Writing and editing content for donor correspondence, newsletters, reporting, and other related assets.
Lead on planning and executing small-scale events and assisting with events managed by the Events Experience team.
Analyze donor data to recommend tiered strategies for donor engagement and outreach.
Design and create content for distribution via ThankView video delivery platform.
Mange production for printed materials, including list building, mail merges, and printing, mailing, and tracking.
Create briefing documents and agendas for meetings with key internal and external stakeholders, including donors, students, and UVA leadership.
Utilize CRM and other University databases to maintain donor and fund records and track interactions.
In addition to the above job responsibilities, the incumbent will also be responsible for other duties as assigned.

Skills Required

Exceptional verbal and written communication skills; ability to present, write, edit, and organize thoughts in a clear, concise, and well-organized manner.
Strong client service orientation and attention to detail.
Excellent interpersonal skills and professionalism to interact and effectively communicate and collaborate with a wide range of people at varying levels.
Experience in event planning and outreach.
High level skills using Microsoft Excel, including but not limited to: managing large database sets, task automation, creating dynamic reports using pivot tables, building formulas, cell formatting, and building charts and graphs.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, and mail merge).
Strong technical skills with the ability to learn new databases and software programs.
Experience and/or interest in supporting multi-faceted projects.
Proactive problem solving.
Ability to work independently and as part of a team.
An aptitude for setting priorities, managing time, and meeting deadlines.
Ability to work evenings and weekends, as needed.

Additional Info

Committed to attracting and retaining a diverse staff, University Advancement honors your experiences, perspectives and unique identity. Together, we strive to create and maintain working environments that are inclusive, equitable and welcoming so we can best achieve our mission of supporting our broadly diverse partners, schools, and networks of engaged alumni, parents, and friends of the University.

UVA Advancement offers a flexible and hybrid workplace, and UVA offers an onsite workspace in Charlottesville, VA. All team members who opt for a hybrid work arrangement must have access to and maintain a secure home office environment with high-speed internet service and work collaboratively with others using a variety of technologies and tools. This position is required to work intermittently in a shared office space located in Charlottesville, Virginia and the incumbent must live within driving distance of Charlottesville.

Physical Demands:

This is primarily a sedentary job involving extensive use of desktop computers. This role requires occasional travel to attend meetings and staff events, as well as the ability to work evenings and weekend events on an as-needed basis.

This position is located in Charlottesville, VA.

The anticipated start date is as soon as possible. This position will remain open until filled. This is an Exempt level, benefited position. For more information on the benefits at UVA, visit

The University will perform background checks on all new hires prior to employment.

How to Apply:

Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box.–Donor-Relations_R0057980

The anticipated start date is as soon as possible. This position will remain open until filled. This is an Exempt level, benefited position. For more information on the benefits at UVA, visit

This position will not sponsor applicants for work visas. For questions about the position or the application process, please contact Jonathan Freeman, HR Recruiting Specialist at


Education: Bachelor’s degree
Experience: At least three years of experience.
Licensure: None

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person’s perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

About Us

The University of Virginia is an iconic public institution of higher education, boasting nationally ranked schools and programs, diverse and distinguished faculty, a major academic medical center, and proud history as a renowned research university.

In January of 1819, the Commonwealth of Virginia’s General Assembly chartered what would become the University of Virginia. Entering our third century, the University has served Virginia, the nation, and the world by: educating responsible citizen-leaders; advancing, preserving, and disseminating knowledge; and providing world-class patient care. These responsibilities are enduring and continue to inspire our efforts.

The UVA Health System is renowned for providing outstanding patient care, educating tomorrow’s health care leaders, and discovering new and better ways to treat diseases. The UVA Medical Center and Physicians Group, School of Medicine, and School of Nursing are recognized for their excellence in patient care, education, and research.

At UVA, we offer a rich collection of benefits, which have long been recognized and valued for their comprehensiveness and competitiveness in the market. In addition to a robust array of traditional benefits such as health care, time off, and retirement, UVA offers an array of other benefits and services to support faculty, staff, and UVA Health team members with their personal and family needs.

We are committed to a policy of equal opportunity for all persons and welcome diversity in all forms. For more information on the University of Virginia and the surrounding area, visit our Why UVA and Why Charlottesville webpages.