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OrganizationRare Book School
TypeFull Time
Application DeadlineApril 26, 2019
College Degree Required?Yes
Salary Range$37,000 –42,000
Phone(434) 924-9176


Rare Book School (RBS) is searching for an organized and detail-oriented full-time Admissions Officer. The primary responsibility of the position is managing the processing of student applications for the School’s five-day, intensive courses relating to the study of manuscript, print, and digital textual objects. The Admissions Officer will report to the Director of Programs & Education and work closely with the Program Manager and Program Associate to maintain and improve upon the successful educational programming at RBS.

Our organization offers a fast-paced, creative, and collaborative work environment, currently located on Central Grounds at the University of Virginia. Rare Book School, a non-profit organization, separate from but associated with the University, provides cutting-edge, specialized instruction vital for understanding and preserving artifacts central to our cultural heritage.

Job Duties

The Admissions Officer will be asked to:

  • manage incoming applications and outgoing admissions in the School’s database
  • communicate regularly with past, current, and prospective students and faculty regarding course enrollment, application processing, and admissions
  • transcribe handwritten course evaluations completed by participants
  • assist with course-specific advertising
  • update, prepare, collate, and prepare printed session materials (name tags, course evaluation forms, certificates, &c.)
  • assist with local Charlottesville arrangements relating to student accommodations
  • carry out other Programs-related duties as needed

Skills Required

Required qualifications: Qualified applicants must have a bachelor’s degree; strong attention to detail; steady work ethic; integrity; strong written and oral communication skills; the ability to perform repetitive tasks for sustained periods of time; ability to work with computers on a daily basis; and the ability to deliver high-quality customer service. The Admissions Officer must also be able to work longer hours, including weekends, during the course sessions, most of which are in the summer.

Desired qualifications: Proficiencies with Mac operating systems, the MS Office Suite, and the Adobe Creative Suite. Familiarity with the Chicago Manual of Style would be beneficial. Experience working with databases at a basic level is preferred.


Additional Info

Preferred start date: By 28 May 2019.

This is a full-time, non-exempt, salaried position. Starting salary ranges from 37,000 to 42,000, depending on qualifications and experience. Benefits include health, vision, and dental insurance, annual leave, sick leave, long-term disability, an RBS course each year, and a 403(b) retirement plan with matching contributions.

Applicants should submit the following materials:

  1. A cover letter discussing your qualifications and your interest in the position and the School
  2. A curriculum vitae
  3. The phone numbers and email addresses of at least three references

Please send materials electronically to Laura Perrings, Director of Programs & Education, at Applications received by 26 April will receive preferred consideration.

Rare Book School is an equal opportunity employer committed to diversity, equity, and inclusiveness.