Admissions Officer

Description

Rare Book School (RBS) at the University of Virginia is searching for an organized and detail-oriented full-time Admissions Officer. The primary responsibility of the position is managing the processing of student applications for the School’s intensive short courses relating to the study of manuscript, print, and digital textual objects. The Admissions Officer will report to the Director of Programs & Education and work closely with colleagues to maintain and improve upon the successful educational programming at RBS.  

The Admissions Officer will be asked to:  

• manage incoming applications and outgoing admissions in the School’s database; 
• communicate regularly with past, current, and prospective students and faculty regarding course enrollment, application processing, and admissions; 
• transcribe handwritten course evaluations completed by participants and collate with student evaluations submitted online, prepare for publication and organize demographic data; 
• assist with course-specific advertising; 
• update, prepare, collate, and prepare printed session materials (name tags, course evaluation forms, certificates, student headshots, &c.); 
• assist with local Charlottesville course session arrangements relating to student accommodations and benefits; 
• carry out other Programs-related duties as needed. 

Our organization, celebrating its 40th-anniversary year, offers a fast-paced, creative, and collaborative work environment located on Central Grounds at the University of Virginia. We provide cutting-edge, specialized instruction vital for understanding and preserving artifacts central to our cultural heritage. 

Rare Book School is an equal opportunity and affirmative action employer as a nonprofit affiliated with the University of Virginia. RBS is committed to fostering an inclusive, respectful, and welcoming environment that embraces a richly diverse representation of human attributes, perspectives, and disciplines. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, citizenship status, Vietnam era or special disabled veteran’s status, or sexual orientation. We champion an accessible, diverse, and inclusive learning environment and invite candidates to review Rare Book School’s Inclusive Excellence goals (see http://www.rarebookschool.org/inclusive-excellence-plan).

Required qualifications: Qualified applicants must have a bachelor’s degree; strong attention to detail; steady work ethic; integrity; strong written and oral communication skills; the ability to perform repetitive tasks for sustained periods of time; ability to work with computers on a daily basis; and the ability to deliver high-quality customer service. The position requires increased hours (50 hours), including weekends, during course sessions as well as some travel to support RBS classes. The successful candidate will work in RBS’s Charlottesville, VA office. In-office or on-site work will be required, although we encourage flexibility in work schedules. 

Desired qualifications: Proficiencies with Mac operating systems, the MS Office Suite, and the Adobe Creative Suite. Familiarity with the Chicago Manual of Style would be beneficial. Experience working with databases at a basic level is preferred. 

This is a full-time, non-exempt, benefited, salaried position. Starting salary ranges from $45,000 to $50,000, depending on qualifications and experience. Benefits include health, vision, and dental insurance, annual leave, sick leave, long-term disability, an RBS course each year, and a 403(b) retirement plan with matching contributions.  

To apply, applicants should submit the following materials to Laura Perrings, Director of Programs & Education, at laura.perrings@virginia.edu:

1) A cover letter
2) A curriculum vitae
3) The phone numbers and email addresses of at least three references, at least one of whom has served as your supervisor (we will not contact references until the offer stage)

In your cover letter, please address: 1) your competency and experience with regard to the responsibilities and desired qualifications; 2) why you are interested in working for Rare Book School; 3) your efforts to advance the values of diversity and belonging in your professional practice; and 4) when you will be available to begin, either remotely (until able to coordinate a move) or in Charlottesville, Virginia.

Review of applications will begin November 15; applications will remain open until the position is filled.

Job Duties

The Admissions Officer will be asked to:  

• manage incoming applications and outgoing admissions in the School’s database; 
• communicate regularly with past, current, and prospective students and faculty regarding course enrollment, application processing, and admissions; 
• transcribe handwritten course evaluations completed by participants and collate with student evaluations submitted online, prepare for publication and organize demographic data; 
• assist with course-specific advertising; 
• update, prepare, collate, and prepare printed session materials (name tags, course evaluation forms, certificates, student headshots, &c.); 
• assist with local Charlottesville course session arrangements relating to student accommodations and benefits; 
• carry out other Programs-related duties as needed. 

Skills Required

Strong attention to detail; steady work ethic; integrity; strong written and oral communication skills; the ability to perform repetitive tasks for sustained periods of time; ability to work with computers on a daily basis; and the ability to deliver high-quality customer service. The position requires increased hours (50 hours), including weekends, during course sessions as well as some travel to support RBS classes. The successful candidate will work in RBS’s Charlottesville, VA office. In-office or on-site work will be required, although we encourage flexibility in work schedules. 

Work Schedule

9-5 M-F mostly; 16 hours available for WFH is the office policy. The position requires increased hours (50 hours), including weekends, during course sessions as well as some travel to support RBS classes. The successful candidate will work in RBS’s Charlottesville, VA office. In-office or on-site work will be required, although we encourage flexibility in work schedules.