Administrative Secretary

Description

Application Deadline: April 19, 2023 5:00 PM EST

TO APPLY: Applications are only accepted online through the City of Charlottesville employment page and must be submitted prior to the listed closing date and time. Click here to apply online now.

Why Work for the City of Charlottesville?
When you work for the City of Charlottesville, you join a thriving city where uniqueness is celebrated and the environment is a perfect blend of rich history, art, music, food and recreation. The City values diversity in its workforce and attracts those who strive to make an impact in our vibrant community, while demonstrating Charlottesville’s Core Values of Leadership, Trust, Creativity, Respect, and Excellence. While working for us, you’ll enjoy a tailored compensation package, ongoing training opportunities at all levels, and an opportunity to perform truly satisfying work in the community which you live, work, and play. We look forward to you playing a vital part in what makes Charlottesville the dynamic community that it is.

The preferred hiring range for is between $35,373.05 – $53,023.64 Annually. Starting offer is based on applicable education, experience, and internal equity. This is a full-time, non-exempt, position which provides excellent benefits including 13 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City’s retirement options, gym membership reimbursement, and continuing education/training opportunities.

• For a general summary of benefits offered by the City, please click the ‘benefits’ tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits.
• The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City’s Benefits Administrator at 434-970-3462.

An Administrative Secretary performs difficult skilled administrative and clerical support work; does related work as required. Work is performed under regular supervision. Supervision may be exercised over subordinate clerical personnel.

Minimum Qualifications: 

• Any combination of education or experience equivalent to a high school diploma or GED required. (Minimally, education through tenth grade with additional two years of relevant work experience may be considered as equivalent.)
• Considerable experience in progressively responsible clerical and/or transcription work.

The City of Charlottesville is an Equal Opportunity Employer and Values Diversity at All Levels of its Workforce.

Job Duties

Prepares, verifies and/or types a variety of documents such as: vendor invoices, purchase requisitions, personnel forms, meeting agendas/minutes, technical, financial and statistical reports, data for publication and other material where a knowledge of format and presentation is necessary; proofreads same;

In addition:

• Answers routine correspondence for supervisor independently;
• Reviews and checks records, forms and other documents for accuracy, completeness and conformance to rules and regulations;
• Collects information from a variety of sources and compiles data for special and periodic reports;
• Makes appointments; Greets and interviews visitors;
• Interprets departmental and City policies and procedures for employees and public;
• Prepares office or unit payroll;
• Sets up and supervises the maintenance of filing systems;
• Assists in the development of office procedures;
• Operates a variety of office technology;
• Supervises and trains subordinate clerical employees;
• Performs related tasks as required.

Skills Required

Skills: Thorough knowledge of standard office practices and procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and arithmetic; ability to interpret and apply policies and procedures; ability to make difficult arithmetic calculations and to set up complex forms and statistical tables; ability to type and transcribe accurately at a reasonable rate of speed; ability to plan and supervise the work of others; ability to establish and maintain effective working relationships with others; ability to work independently in the absence of specific instruction; ability to meet the public effectively.