Administrative Director of the Andrew W. Mellon Society of Fellows in Critical Bibliography and RBS Communications Associate

Description

Rare Book School (RBS), a 501.c.3 educational nonprofit affiliated with the University of Virginia, seeks a motivated, service-oriented individual to join its team as the Administrative Director of the Andrew W. Mellon Society of Fellows in Critical Bibliography and RBS Communications Associate. The individual filling this position will administer and oversee the overall membership of the Society while also contributing to the School’s general communications and outreach efforts. The Administrative Director of the Andrew W. Mellon Society of Fellows in Critical Bibliography and RBS Communications Associate reports to the School’s Executive Director.

Job Duties

Responsibilities:

-Serve as Administrative Director of the Andrew W. Mellon Society of Fellows in Critical Bibliography

• Participate as an ex-officio member in all Council meetings of the Society, as well as meetings of its committees, and maintain governance documents to ensure compliance with the Society’s bylaws and the terms of the grant
• Administer and oversee the selection process of Junior Fellows in concert with the Society’s Selection Committee, processing and evaluating applications and serving as a liaison with external application readers
• Advise and provide guidance for applicants, fellows, and other possible participants regarding course selection, application procedures, orientation to the program, and other fellowship activities
• Coordinate travel and local arrangements for fellowship activities, including committee meetings, bibliographical field schools, optional events for fellows taking RBS courses, and, in partnership with the Society’s Council and Programs Committee, the Society’s annual meeting
• Deploy, collect, analyze, and aggregate results of evaluation surveys
• Collect annual membership dues, track and initiate program-related payments and reimbursements, and monitor spending against budget
• Update recruitment and admission materials, and manager the Society’s webpage, scholarly resources, and archives
• Help with preparation of internal and external reporting
• Engage in creative and strategic problem-solving both independently and in collaborative work with Fellows
• Assist RBS’s Associate Director in creating and executing a long-term sustainability strategy for the program

-Assist the Director of Communications & Outreach with the following tasks on a seasonal basis (especially December–January, April–September)

• Maintain RBS website (WordPress) and social media accounts
• Produce print, electronic, and multimedia materials, including brochures, newsletters, recordings and well as other program-related materials for students
• Advertise various RBS events and opportunities
• Coordinate the planning and promotion for public events
• Gather information for annual reports

-Other related duties as needed

Skills Required

Desired Qualifications:

• Bachelor’s degree required, advanced degree preferred
• At least one to three years’ administrative experience, preferably in humanities education or academic libraries; familiarity with book history, bibliography, or work with cultural heritage materials
• Excellent writing skills and the ability to speak persuasively about Rare Book School and the Andrew W. Mellon Society of Fellows in Critical Bibliography
• Ability to employ diplomacy and flexibility in work representing the School and the Andrew W. Mellon Society of Fellows in Critical Bibliography
• Copy-editing experience, exceptional attention to detail, and familiarity with Chicago Manual of Style
• Strong time management and organizational acumen
• Good knowledge of and experience working with Microsoft Office suite, WordPress, Adobe InDesign/Photoshop/Acrobat, iMovie, relational databases (e.g., Salesforce, Filemaker Pro), and online survey software (e.g., Qualtrics)
• Commitment to the creation of an accessible, diverse, and inclusive learning environment and to Rare Book School’s and the Society’s broader diversity, equity, and inclusion goals (see http://www.rarebookschool.org/inclusive-excellence-plan)
• Ability to work independently and with a team
• Willing to work occasional evenings and weekends as needed, and to travel; must have a valid driver’s license

Additional Info

This is a full-time, exempt, benefited position. Salary commensurate with education and experience. Benefits include one free Rare Book School course per year; flexible hours; health insurance (including dental and vision); long-term disability; and 403b retirement plan, including employer’s matching contribution up to 5% (after one year). Assistance for moving expenses may be available up to $2,000.

To apply, applicants should send a cover letter addressing the topics below, a CV/resumé, and a writing sample to rbs_hr@virginia.edu by September 17, 2021. Please address in your cover letter (1) your competency and experience in regard to each of the desired qualifications, (2) why you are interested in working for Rare Book School, and (3) when you would be available to begin the job, either remotely (until able to coordinate a move) or in Charlottesville. Please note that although RBS staff has been working remotely during the pandemic, the successful candidate will need to be present for in-office work in Charlottesville once public-health conditions make this a safe option.

Rare Book School is an equal opportunity employer committed to diversity, equity, and inclusiveness.