Administrative Associate

Description

At the Mind & Life Institute, we bridge science and contemplative wisdom to better understand the mind and create positive change in the world. At this critical moment in history, we’re expanding our reach beyond individual well-being to focus on societal flourishing and interconnection.

For over 30 years, Mind & Life has forged a dialogue about how science and contemplative wisdom can break down barriers within us and between us. As we deepen and expand that work, our hope is to spark a global transformation toward a society where we embrace our shared humanity.

Position Summary:

Provides administrative support in the areas of office & fundraising administration, workplace culture, and project support for other departmental needs.

Job Duties

• Serve as office receptionist for incoming calls, visitors and incoming and outgoing mail as well as managing general email inquiries.
• Ensure office is well maintained including properly equipped with office and kitchen supplies.
• Serve as an active participant of the organization’s “Culture Crew” to maintain an office culture that is reflective, inclusive and respectful – imbued with a sense of fun and camaraderie.
• Support HR function by assisting in hiring process for all staff positions including internship program with local universities and colleges.
• Assists the fundraising team with acknowledgement letters and Salesforce data entry.  
• Administrative support to various departments within Mind & Life.  Including but not limited to: 
  • Online/digital event support with Zoom and other processes.
  • Database support/data entry.  Become versed in the functions and reports in the Salesforce database as a proficient user for programs and general support.
  • Support for event logistics in peak event times which may include travel expense report support and event logistical coordination.
  • Calendar management & minute taking for meetings.

Skills Required

Qualifications:

• 2-year Associates Degree or equivalent education and experience.
• Previous on-the-job experience at an administrative support level.
• Advanced proficiency in the use of office technology including G-Suite and MS Office Suite (Word, Excel, PowerPoint).  Salesforce database knowledge is a plus.
• A successful track record in setting priorities with strong organization and problem solving skills that support sound decision-making.
• Ability to communicate effectively with all members of the Mind & Life staff, MLI community, and the public, and maintain good collegial relationships and a team-oriented environment.
• Strong commitment to organizational mission of the Mind & Life Institute.

Additional Info

Additional Information:

• Mind & Life is an equal opportunity employer and is committed to equity, diversity, and inclusion, and following best practices to support a thriving organization with a diversity of perspectives.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
• We strive to create a healthy and respectful work environment.  Additional employee benefits include remote work options, subsidized parking at our downtown pedestrian mall location, monthly staff lunches, and bi-monthly chair massage. (Note we are primarily working remotely due to the pandemic.  The office is available for work with staggered work slots to ensure safety protocols and masks are required.)
• Please submit your cover letter and resume to jobs@mindandlife.org using the subject line “Admin Associate”.
• Applications will be accepted through December 21, 2020