Administrative Assistant to the Associate Vice President for Technology Services

Description

Reporting to Associate Vice President for Technology Services, the administrative assistant provides administrative, fiscal, and daily operational support for the Technology Services division at PVCC.
Duties include college-wide technology quoting, purchasing, tracking, receiving, reconciliation, coordination of equipment disposition, and vendor management. This includes ordering and maintaining technology Services office supplies, materials, and equipment.
Additionally, this position serves in the following capacities:
Provides administrative support to maintain emergency contact information, Technology Services Teams site, web presence, and Technology Services data repositories.
Budget Reconciliation responsibilities including, as a college P-Card holder.
Supports the equipment inventory and reconciliation of college-wide technology resources, including fixed assets. This includes support related to the college Tech Spend plan, and ETF purchasing/documentation.
Manages required documentation such as the maintenance of the Continuity of Operations Plan (COOP), Summary of Systems, Business Impact analysis, ARMICS surveys, audits, and various reporting requirements.
Supports various college and VCCS level committees & workgroups including scheduling meetings and curating the documentation for the PVCC Technology Governance Committee.
Supports and coordinates efforts related to AVP/CIO’s presence on the VCCS Technology Council as well as any additional committees or workgroups including the AVP/CIO.
As a web content editor for the Technology Services division, this role also helps to support web accessibility compliance, college wide.
Creates documentation, training, and communications as needed.
Receives, screens, and distributes mail, phone, and other communications within the Technology Services division, as appropriate.
Serve as a coordinator and/or manage various PVCC/VCCS technology projects, as appropriate.
As a member of the Technology Services team, this position may directly support technology requests, including providing helpdesk support.

Benefits include:
Choice of health, dental, disability, and life insurance plans offered through the Commonwealth of Virginia
Generous leave benefits
Tuition waiver program for studies at PVCC and opportunities for professional development and career advancement

Posting will close once a candidate is identified.

Job Duties

see job description

Skills Required

Required Qualifications:

Demonstrated experience providing high-quality Customer Service.
–Demonstrated experience in the use of computing devices (Laptops, tablets, cell phones, etc.).
–Demonstrated experience managing multiple tasks/projects with competing deadlines.
–Ability to provide direct, administrative support.
–Ability to determine needs and initiate projects or tasks.
–Ability to learn and implement new technology solutions.
–Demonstrated competency in business software applications (Microsoft Office, Word, Excel, PowerPoint, Outlook, Adobe Acrobat Pro, Zoom, MS Teams).
–Strong written and verbal communication skills.
–Ability to work both independently, as well as part of a larger team.
–Ability to gather information, conduct research and prepare reports.
–Ability to take and record meeting notes and minutes.
–Ability to plan and coordinate functions, meetings, events, and projects including resource allocations and room reservations.
–Knowledge of general terminology of finance, budget, and accounting concepts.
–Strong analytical, planning, and organizational skills.
–Ability to process and maintain confidentiality of sensitive information.
–Ability to make decisions with sound judgment, based on expertise and experience.
–Ability to ensure compliance with all necessary rules, regulations, standards, and laws.
–Ability to evaluate, recommend, learn, and implement new technology solutions.
–Ability to develop technical standards, project documentation, and policies.

Work Schedule

Monday through Friday, daytime hours—Position may require occasional travel and representation at college-wide meetings and/or occasional evening and weekend hours for successful completion of duties.

Additional Info

Application Package must include—
• Online Application
• Resume
• Cover letter
• Names, addresses, email and telephone numbers of three (3) professional references

In order to better serve our customers, PVCC will only accept online applications. PVCC will not accept hand-delivered applications or applications submitted by mail, email, or fax. Cover letters, resume/curriculum vitae, and unofficial transcripts (if required) must be attached electronically to the online application. Unofficial copies of transcripts will suffice for initial review. Official transcripts are required upon employment. Foreign transcripts must be evaluated by an accredited evaluation service.

The search will remain open until the position is filled.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155