Finance Assistant

Description

Background: IRC Charlottesville provides resettlement services to approximately 250 newly arriving refugees each year as well as ongoing support to refugees and asylees already in the community.  A dedicated staff of 17 professionals and 3 AmeriCorps members offers an array of programs including employment, education, family support, immigration and interpreter services.  IRC also operates a sub-office in Richmond to provide resettlement, employment, education and health services to refugees in the Greater Richmond area.

 Scope of Work: The Finance Assistant assists the Finance Manager in controlling and managing the accounting systems within the office.  This includes services for both Charlottesville and the Richmond sub-office.  This is a part time position, 22.5 hours per week with full benefits and flexible scheduling during regular business hours. The Finance Assistant reports to the Finance Manager.

Responsibilities:

• Review and process all check requests in a timely manner; ensure proper account coding and obtain appropriate approvals and signatures as necessary; distribute checks and file payment vouchers; mail payments to vendors and Richmond sub-office.
• Maintain and update vendor/client payee list.
• Process cash receipts and bank deposits.
• Assist in the month end closing process including preparation of journal entries.
• Coordinate with IRC Headquarters on Human Resources and payroll activities including submission of approved timesheets and hiring documents.
• Update employee time-off and vacation calendars.
• Coordinate various office and client services such as ordering office supplies and maintaining contact with vendors.
• Support New Roots program in tracking seasonal income and expenses for farmers and calculating state sales tax due.
• Prepare monthly invoices to customers for interpreter services.  As needed, follow up on overdue accounts.
• Participate in other projects and assignments as needed.

Skills Required

• Associate’s Degree in Accounting or Finance or equivalent work experience. Bachelor’s degree in Accounting or Business Administration preferred.
• Experience with accounting and financial control procedures; previous non-profit agency experience preferred.
• Excellent communication and follow up skills- both verbal and written.
• Well organized, high attention to detail, ability to multi-task, set priorities and meet deadlines in a fast-paced environment.
• Enthusiasm about working in a multi-cultural setting.
• Self direction and initiative to complete tasks, or take the lead on projects when needed.
• Good interpersonal skills: ability to work effectively with clients and partners in a cross-cultural, multi-disciplinary environment.
• Solid computer skills including Excel, Word, Outlook. Other financial related software experience e.g. Quickbooks preferred.

Additional Info

Apply online at http://chm.tbe.taleo.net/chm03/ats/careers/requisition.jsp?org=IRC&cws=1&rid=14300