This job is no longer active.

OrganizationInternational Rescue Committee in Charlottesville (IRC)
TypePart Time
Application DeadlineDecember 30, 2016
College Degree Required?No


Background: IRC Charlottesville provides resettlement services to approximately 250 newly arriving refugees each year as well as ongoing support to refugees and asylees already in the community.  A dedicated staff of 17 professionals and 3 AmeriCorps members offers an array of programs including employment, education, family support, immigration and interpreter services.  IRC also operates a sub-office in Richmond to provide resettlement, employment, education and health services to refugees in the Greater Richmond area.

 Scope of Work: The Finance Assistant assists the Finance Manager in controlling and managing the accounting systems within the office.  This includes services for both Charlottesville and the Richmond sub-office.  This is a part time position, 22.5 hours per week with full benefits and flexible scheduling during regular business hours. The Finance Assistant reports to the Finance Manager.


  • Review and process all check requests in a timely manner; ensure proper account coding and obtain appropriate approvals and signatures as necessary; distribute checks and file payment vouchers; mail payments to vendors and Richmond sub-office.
  • Maintain and update vendor/client payee list.
  • Process cash receipts and bank deposits.
  • Assist in the month end closing process including preparation of journal entries.
  • Coordinate with IRC Headquarters on Human Resources and payroll activities including submission of approved timesheets and hiring documents.
  • Update employee time-off and vacation calendars.
  • Coordinate various office and client services such as ordering office supplies and maintaining contact with vendors.
  • Support New Roots program in tracking seasonal income and expenses for farmers and calculating state sales tax due.
  • Prepare monthly invoices to customers for interpreter services.  As needed, follow up on overdue accounts.
  • Participate in other projects and assignments as needed.

Skills Required

  • Associate’s Degree in Accounting or Finance or equivalent work experience. Bachelor’s degree in Accounting or Business Administration preferred.
  • Experience with accounting and financial control procedures; previous non-profit agency experience preferred.
  • Excellent communication and follow up skills- both verbal and written.
  • Well organized, high attention to detail, ability to multi-task, set priorities and meet deadlines in a fast-paced environment.
  • Enthusiasm about working in a multi-cultural setting.
  • Self direction and initiative to complete tasks, or take the lead on projects when needed.
  • Good interpersonal skills: ability to work effectively with clients and partners in a cross-cultural, multi-disciplinary environment.
  • Solid computer skills including Excel, Word, Outlook. Other financial related software experience e.g. Quickbooks preferred.