Grants Administrator

Description

Mission of Organization: The PATH Foundation (the Foundation) strives to enhance the health and vitality of our community. With a legacy of community philanthropy stretching back to 1954, the PATH Foundation was created in 2013 through a joint venture between Fauquier Health and LifePoint Hospitals. The resulting foundation manages the assets of this multigenerational gift to promote healthy communities today and in stewardship for our children’s grandchildren.

Position Summary: The Grants Administrator is responsible for coordinating the development, administrative management, reporting and closeout of grants and other programmatic investments made by the Foundation. The Grants Administrator will ensure that the Foundation’s grant-making and related processes, documents, procedures and implementation are executed professionally, efficiently, on schedule, and in a manner consistent with best practices.

How to Apply: Interested applicants should send their cover letter and resume to the PATH Foundation at careers@pathforyou.org.  No phone calls please.

Skills Required

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent customer service skills.
• Excellent written and oral communication skills; exceptional interpersonal skills, a focused listener.
• Advanced MS Office skills.
• Strong organizational and project management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Ability to take initiative and manage projects assigned through completion with minimal supervision.
• Ability to work effectively independently and as a highly resourceful team player under pressure and within deadlines.
• Creative and innovative thinker, who actively presents new opportunities, proposes solutions and recommends best practices.
• Ability to anticipate challenges and effectively resolve potential issues through creative problem solving.
• Ability to work creatively and with flexibility in a fast paced environment while maintaining high work standards.
• Ability to develop rapport and engender trust.
• Exhibits a positive attitude and professional demeanor.

Education and Experience Requirements: 

• Bachelors degree, preferred
• 2+ years of applicable grant administration experience, required
• Experience in foundations, nonprofits, or the private sector, highly desirable
• Experience with donor and grant making software (Raisers Edge, Foundant and SalesForce), desirable

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment: The work environment characteristics described here are representative of those an employee may encounter while performing the primary job responsibilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job responsibilities.

Travel: Occasional travel to conferences

Additional Info

Primary Job Responsibilities: To perform this job successfully, each primary job responsibility must be performed satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the primary job responsibilities. Other duties may be assigned to meet business needs.

• Provides administration for the grants process throughout all stages including receiving, assessing, tracking, payment/check requests, documenting all inquiries and/or proposals; assuring that submitted documentation meets all Foundation and legal requirements; and maintaining accurate and timely records of Foundation grant-making and other programmatic activities.
• Provides technical assistance to grantees with online application and reporting processes.
• Maintains the online nonprofit database and physical grant files ensuring the accuracy and integrity of data as well as grantee relationship history.
• Oversees standard terms and conditions for grant award letters and agreements.
• Trains Foundation staff on grants management software; ensures that protocols are executed properly; creates and edits software templates, code and reports.
• Maintains relationship with grants management software vendor; coordinates with Foundations IT vendor to maintain software.
• Assists with required research pertinent to grant due diligence, ongoing review, and close-out analyses.
• Works with Director of Programs and Administration and Program Officers to coordinate and maintain grant cycle calendar and site visit schedules; assists with the preparation of grant related materials for Committee and Board Meetings.
• Supports the Foundation’s finance and communication functions; generates requested information, data and reports from information maintained in the grants management database or other sources of information.
• Other duties as assigned aligned with PATH’s strategic objectives.