Organization | Charlottesville Free Clinic |
Type | Part Time |
Application Deadline | September 1, 2025 |
College Degree Required? | No |
Salary Range | $20/hr average 6 hrs/wk |
willa@cvillefreeclinic.org | |
Phone | 4342958967 |
Description
The Gift Reporting Specialist is responsible for accurate and timely processing of donations, maintaining donor records, and ensuring proper gift acknowledgment procedures. This part-time position plays a crucial role in supporting the Free Clinic’s fundraising operations and donor stewardship efforts.
Job Duties
Gift Processing & Data Entry
• Process all incoming donations within 24-48 hours of receipt, including:
o Checks and cash donations
o Credit card transactions
o Online donations
o Stock gifts and wire transfers
o Memorial and tribute gifts
o Corporate matching gifts
• Accurate data entry into Bloomerang donor database system
• Maintain donor records including contact information, giving history, and preferences
• Prepare daily deposit records and reconcile gift totals
• Generate gift acknowledgment letters and ensure timely mailing
Check Register Management
• Maintain accurate check register for all incoming donation checks
• Record check numbers, amounts, dates, and donor information
• Balance daily deposits with check register entries
• Flag and research any discrepancies or returned checks
Reporting & Analysis
• Generate weekly and monthly donation reports
• Prepare summary reports for board meetings and grant applications
• Track fundraising campaign progress and results
• Assist with year-end giving statements and tax documentation
Administrative Support
• Respond to donor inquiries regarding gifts and receipts
• Coordinate with accounting department for financial reconciliation
• Maintain physical and electronic filing systems
• Support special fundraising events and campaigns as needed
Skills Required
Technical Skills
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Strong data entry skills with high accuracy
- Experience with database management systems
- Basic accounting and bookkeeping knowledge
Personal Attributes
- Exceptional attention to detail and accuracy
- Strong organizational and time management skills
- Excellent written and verbal communication
- Ability to handle confidential information with discretion
- Reliability and commitment to deadlines
- Customer service orientation for donor interactions
Work Schedule
This position is located within the Charlottesville Free Clinic’s offices in Charlottesville, Virginia. A hybrid work schedule, mixing in-office days with remote days, is available.
Additional Info
Schedule & Compensation
- Hours: 6 hours per week split across 2 days, flexible scheduling
- Days: Tuesday, Wednesday, or Thursday. Days to be determined with candidate.
- Compensation: $20 hourly rate
Work Environment: Professional office setting with collaborative team atmosphere