Accounts Receivable and Billing Specialist

Description

This new position, Accounts Receivable and Billing Specialist, reports to the Director of Finance and Administration and works closely with the sales department, assisting in administrative tasks, monthly billing activities and reporting, as well as the membership department to track contributed revenue. The specialist will be responsible for managing billing activities, delinquent accounts, recurring payments, and accounts receivable.

Candidates must appreciate great music, enjoy the experience of local events, and embrace the culture of community.

Job Duties

• Enter contracts into QuickBooks, create invoices, and review invoices with the Director of Client Accounts for accuracy and documentation
• Track contracts and code income appropriately
• Process and record deposits and incoming payments in compliance with financial policies and procedures
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivable data
• Create delinquency reports for review with the sales department
• Maintain client relationships and resolve client billing issues
• Facilitate collection of invoices due by sending statements, bill reminders, and contacting clients by email and phone
• Track and record trade balances
• Record and reconcile contributed revenue with fundraising department
• Provide cash handling support for events

Skills Required

• Proficiency in QuickBooks online or similar bookkeeping software
• Strong attention to detail
• Proficiency in Microsoft Office, particularly Excel
• Customer service skills
• Organizational skills
• Effective communication skills
• Ability to work within time deadlines by prioritizing workload and understanding the priority business outcomes

Work Schedule

This position requires work in Charlottesville, would consider a candidate who can work mostly in Charlottesville and occasionally in the Richmond office.
Schedule is Monday – Friday 9-5 with occasional weekend and or evening hours as needed.

Additional Info

• High school diploma or equivalent; additional coursework or training in accounting or finance is a plus.
• Minimum of two years of relevant work experience in billing, accounts receivable, or general accounting preferred.
• Ability to maintain a high level of confidentiality and professionalism.
• Proven ability to actively resolve customer inquiries in a timely manager with a high degree of customer service

To apply, email cover letter and resume to employment@wnrn.org

Employee benefits include health, dental, vision, life and disability insurance and 401k with match.

For more information, please visit: WNRN.org