Grants Specialist

Description

Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education that serves Central Virginia – principally residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa and Nelson. PVCC is one of 23 community colleges in Virginia that comprise the Virginia Community College System (VCCS). The scenic PVCC campus is located in Albemarle County, Virginia. Classes are also offered at the PVCC Eugene Giuseppe Center in Stanardsville (Greene County), the PVCC Jefferson School Center in downtown Charlottesville and at high school sites across the region. For more information, please visit: pvcc.edu

PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC welcomes, encourages, and supports the diversity of our students, faculty, and staff members and seeks to attract and retain individuals who reflect our diverse community.

Position Title: Grant Specialist – Post-Award Management

Department: Grants and Development Office

Reports to: Director of Grants

Employment type: part-time (wage)

Position Summary
Piedmont Virginia Community College (PVCC) is seeking a detail-oriented Grant Specialist focused on post-award grant management. This role will ensure compliance with grant requirements, maintain accurate financial and administrative records, and support effective grant implementation. The ideal candidate is organized, proactive, and has strong problem-solving skills to support PVCC’s mission through the management of grant funds.

Job Duties

Key Responsibilities

Grant Compliance & Monitoring:

– Ensure all grant activities are in compliance with the terms, conditions, and regulations of funding agencies.
– Regularly monitor grant expenditures to verify alignment with budget allocations, reporting any discrepancies to the Director.
– Maintain awareness of grant-specific requirements, policies, and best practices.

Financial Record Keeping & Reporting:

– Utilize grant software to track all grant expenditures, maintain organized financial records, and collaborate with PVCC’s finance team for accurate reconciliation of funds.
– Prepare detailed financial reports for funders, ensuring all data is accurate, complete, and submitted on time.

Documentation & Record Maintenance:

– Utilize grant software to create and manage grant files, ensuring documentation is up-to-date and readily accessible for audits or reviews.
– Track milestones and reporting deadlines, proactively coordinating with relevant departments to ensure timely submissions.
– Monitor and document any changes or amendments to grant agreements, updating necessary records.

Initiative & Problem Solving:

– Address challenges in grant administration by identifying issues, evaluating possible solutions, and implementing strategies in collaboration with the Director.
– Act as a resource for program managers and other departments regarding grant compliance and financial tracking.

Communication & Coordination:

– Work closely with internal departments, including finance, academic programs, and external partners, to support grant implementation.
– Provide training and guidance to staff involved in grant projects, ensuring they understand grant terms, reporting expectations, and compliance requirements.

Skills Required

Experience:

– Strong experience in post-award grant management, finance, or related fields.
– Demonstrated experience in financial tracking, record keeping, and compliance management.

Skills and Competencies:

– Strong attention to detail, accuracy in record keeping, and ability to meet deadlines.
– Proficiency in interpreting grant contracts and terms.
– Effective problem-solving skills with the ability to take initiative.
– Strong communication skills to work with various stakeholders.
– Familiarity with relevant grant management software and financial tracking systems is a plus

Work Schedule

– daytime hours, Monday through Friday—29 hours or less per week

Additional Info

Application Package must include—
Online Application
Resume
Cover letter
Names, addresses, email and telephone numbers of three (3) professional references

VIEW JOB POSTING

In order to better serve our customers, PVCC will only accept online applications. PVCC will not accept hand-delivered applications or applications submitted by mail, email, or fax. Cover letters and resume/curriculum vitae must be attached electronically to the online application.

References & criminal background checks required.

Piedmont Virginia Community College is an Equal Opportunity, Affirmative Action Employer.

We value and support the diversity of our students, faculty, and staff. We seek to promote an understanding and appreciation of differences by creating an inclusive environment embracing individuals with diverse backgrounds, experiences, and aspirations.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155