Assistant or Associate Director, Alumni Programs

Description

GENERAL SUMMARY:
The UVA Alumni Association’s mission is to build the strongest bond among alumni, and between alumni and the University of Virginia, while representing the independent voice and perspectives of alumni.

The Assistant/Associate Director (AD) works within the Alumni Programs team of the Association’s Engagement Programs department to facilitate lifelong relationships by connecting alumni to each other and the University through innovative, inclusive programs. The Alumni Programs team produces signature alumni-led offerings in collaboration with partners across Grounds and is dedicated to serving, advising and empowering a diverse group of alumni volunteers who represent the UVA alumni community.

The AD will serve as a primary resource supporting highly visible signature events, including but not limited to the annual undergraduate class Reunions program, Black Alumni Weekend, Young Alumni Reunions, Juntos (Hispanic/Latinx Reunion), the annual Football Weekends Tailgates program, programming for alumni families, and more. In addition, this position will work in partnership with the Engagement Programs team members, and alumni volunteer leaders to develop, plan, and execute a range of offerings for diverse alumni communities.

The successful candidate will have interest and experience in building and strengthening alumni relationships, demonstrated core competencies in event planning and volunteer management, and the ability to work on multiple timelines with diverse stakeholders in a fast-paced, dynamic environment.

Job Duties

SPECIFIC DUTIES AND RESPONSIBILITIES:
• Collaborate with key stakeholders to plan and execute a variety of in-person, virtual, and hybrid events to support alumni interests and organizational priorities.
• Organize and steward volunteer alumni leaders, interface with vendors, and oversee event execution.
• Provide support to fellow engagement staff members in executing annual signature Alumni Association events and programs throughout the year. Represent the Alumni Association at these events.
• Serve as a liaison and partner to UVA alumni, enabling their ability to connect with the Alumni Association and the University in meaningful ways.

Skills Required

EDUCATION:
Bachelor’s degree or equivalent experience required. A degree from the University of Virginia and/or an active knowledge of the University and its mission and traditions is preferred, but not required.

BASIC QUALIFICATIONS:
· Event planning experience (typically 2-3+ years for Assistant Director/3-5+ years for Associate Director).
· Volunteer management/volunteer stewardship (typically 2-3+ years for Assistant Director/3-5+ years for Associate Director).
· Experience monitoring and managing budgets.

SKILLS/CERTIFICATIONS/ABILITIES:
· Strong written and verbal communication.
· Exceptional organizational skills and keen attention to detail.
· Excellent time management, including the ability to proactively manage and prioritize multiple projects and timelines simultaneously.
· Strength in managing volunteer experiences and expectations and effectively stewarding volunteer relationships.
· Ability to work both independently and collaboratively, with a variety of stakeholders.
· Skilled in all Microsoft Office software applications; ability to learn to use new platforms as needed.
· Strong customer service mentality, outstanding relationship-building abilities, growth mindset and ability to thrive in fast-paced environment.
· Demonstrated commitment to diversity, equity and inclusion.
· Collaborative and creative problem-solver

Work Schedule

ENVIRONMENTAL/WORKING CONDITIONS:
· Fast-paced, hybrid work environment with a minimum of 2 days in the office each week and remaining days working from home or in office depending on scheduled events and activities required for the role.
· The position necessitates some non-traditional, evening and weekend work on evenings and weekends.
· This position is based in the Commonwealth of Virginia.
· The UVA Alumni Association is an equal opportunity employer and candidates of all backgrounds are encouraged to apply.

Additional Info

CONTACTS:
· UVA Alumni Association staff
· Key alumni leaders, board members, and volunteers
· UVA departments and units including the Office of Advancement, Student Affairs, schools, and other staff
· Event production vendors (i.e. caterers, entertainers, florists, etc.)
· Current UVA students