Finance and Contracting Director

Description

Legacy International (https://legacyintl.org/) seeks a detailed oriented person to join our team as Finance & Contracting Director. Working closely with the CFO, this individual will direct many of the company’s budgeting and contracting functions; implement internal controls; ensure compliance with legal and accounting requirements; and supervise the work flow and quality of the day-to-day financial operations. Work a hybrid schedule from one of our offices in Bedford, Virginia or the DC metro area, or fully remote from anywhere in the continental U.S. This position has the potential for growth and advancement.

OUR COMPANY. OUR MISSION.
Legacy International equips emerging leaders to transform their values and vision into sustainable success. Our programs and services help people of all ages form collaborative teams around shared values, develop entrepreneurial mindsets and business models, promote social responsibility and lead to peaceful sustainable communities. Since 1979, projects and initiatives have involved professionals, community leaders, and youths from more than 120 countries. Legacy is funded by federal and private grants, fee-for-service income, gifts and donations. Significant support comes from the U.S. Department of State. We are headquartered in Bedford, Virginia with additional employees working in the Washington, DC metro area as well remotely in other states.

JOB SUMMARY
Legacy’s four-member Financial Team is comprised of the CFO, Finance & Contracting Director, Grants Manager, and a Bookkeeper.

The Director of Finance oversees and coordinates the following functions:
1) contracting and financial management of partner relations;
2) budgeting and budget management;
3) compliance with federal, state and local regulations as they are carried out company-wide;
4) annual audit management and 990 filing,
5); oversight of Grants Manager and Bookkeeper work, and HR work with payroll and employee benefits.
6) assisting with company insurance management. Finance Director is a member of the Administrative Team and responsible to the CFO.

Legacy is a 501c (3) non-profit organization registered as a corporation in Virginia, with annual receipts averaging $2.5 million to 3.5 million. More than 80% of Legacy funding comes from federal grants and awards, thus requiring operations in full compliance of Federal Uniform Guidance and 2 CRF 200 and 600. Other funding comes from private donors, small foundations, and fee-for-service activities. Between Oct 2023 and March 2024, Legacy is transitioning from Sage 50 desktop to QuickBooks Online, implementing a fully-online accounting system.

WORK LOAD, START DATE & WORK LOCATION
• Start Date & Workload: This full-time position begins in January or February, 2024. (Start date to be discussed at time of interview and confirmed at time of an offer.)
• Work Location: Fully remote locations within the continental U.S. will be considered, based on time zone locations enabling financial team to coordinate work hours. A hire living within commuting distance of either Legacy’s Bedford office or our Washington, D.C. area office can work entirely from Legacy’s office or have a hybrid option with some remote work.
• Periodic regional travel for short periods may be required.

CULTURE
Legacy International has a successful 40+ year track record delivering high quality training programs for thousands of people around the world, with ongoing coaching and mentoring from our dynamic team. Our culture is built on the universal values that all of our programs are modeled after, including collaboration, respect, inclusion, innovation, and flexibility. This approach supports our team in developing and delivering high caliber programs that impact communities around the world while fostering a supportive organizational culture we all thrive in. We have a relaxed dress code, flexible scheduling, and a focus on supporting our team’s professional goals and work-life balance while advancing our shared values.

Legacy’s staff is a group of highly dedicated individuals of varied backgrounds and immersive experiences throughout the world. Our combined experiences in cross-cultural training, conflict resolution, community development, entrepreneurship and professional training, and exchange programs give us the ability to meet the needs of those experiencing great changes.

SALARY & BENEFITS
Salary: $64,000 FTE (gross/pre-tax). (Negotiable.)

Benefits (Details provided upon request or at time of offer):
• Legacy’s Health Reimbursement Arrangement (a QSEHRA) benefits begin 3 months after start of employment. This HRA provides tax-free monetary reimbursements for qualified medical expenses, up to $3500 per year, subject to the employee meeting all criteria for reimbursement.
• Flexible Paid Leave Policy. For a full time (100%) employee, this comes to 224 hours (28 eight-hour days) per year, including vacation, holidays and sick days.
• Extended Leave for Family or Medical Purposes – Full-time employees become eligible for up to twelve (12) weeks of this special leave after twelve (12) months of employment; subject to specific limitations and eligibility. Four of these weeks are in the form of additional paid leave to be used in combination with one’s regular paid leave benefits and/or unpaid leave.)
• Annual professional development support and stipend.
• Flexible work schedules with hybrid work environment option.

Job Duties

CONTRACTING:
• Negotiates and manages incoming contracts from upper-tier funders; creates and/or approves contracting documents for lower tier sub-recipient awards, independent contractors, and major vendors; oversees contract-related receipts and payments
• Maintains working relationships with financial counterparts at funder, partner, and sub-recipient organizations

BUDGETING, BUDGET MANAGEMENT, AND STAFF/SYSTEMS OVERSIGHT:
• Company and General & Administrative budgets: in collaboration with CFO, drafts Legacy’s annual budget for Board of Directors approval; monitors budget performance and indirect cost ratios; implements performance control measures as needed
• Personnel Budgets: creates, updates, and monitors the company payroll and benefits budgets; collaborates with Admin team to create annual pay bracket system and salary offers for new hires; oversees payroll operations managed by HR Manager (on ADP)
• Grant Budgets and cash flow management: oversees, directs, and/or collaborates with the Grants Manager to create proposal budgets; oversees Grants Manager’s work creating project Working Budgets and Spending Sheets to guide financial decisions by program staff during implementation; guides and monitors Grant Manager’s cash flow management, communications with project staff, financial reporting to funders, payments to sub-recipients, and federal contract close-outs

COMPLIANCE with federal, state, and local laws and regulations
• “Uniform Guidance”: ensures organization-wide compliance with 2 CFR 200 and 600, and other federal guidelines related to accounting policies and procedures, payment practices, procurement, contracting, expenditures, and reporting. Creates written guidelines of practice; orients and trains Financial Office and Program staff as needed
• GAAP – assures that Generally Accepted Accounting Principles (GAAP) are followed in all accounting

AUDIT MANAGEMENT:
• Audit Preparations: manages document storage systems; performs (or works with an external service provider to perform) the attestation work for annually closing the books and preparing for the federal audit
• Auditor Point of Contact: serves as point of contact with auditing firm during the annual audit and Federal 990 preparation to provide documents and information; answers questions; explains interpretation of Uniform Guidance, makes record of adjustments.

Skills Required

• Knowledge: Considerable knowledge of and experience with: 1) non-profit accounting and contracting; 2) Generally Accepted Accounting Principles (GAAP); 3) Federal Regulations related to federal awards (Uniform Guidance, etc.); and 4) QuickBooks (preferred), Sage, Microsoft Office including Excel. Familiarity with ADP is also preferred.
• Skills: Excellent math skills and accuracy. Excellent verbal and written skills; strong interpersonal and negotiation skills; strong analytical and problem-solving skills; strong organizational skills, with a high level of accuracy and attention. Ability to act with integrity, professionalism, and confidentiality. Proficient with either QuickBooks or Sage Accounting Systems. High level proficiency with Excel and team collaboration / communication tools (Google Drive, Zoom, Skype, Drop Box, etc.). Ability to quickly learn a new organization’s financial management systems.
• Experience: Minimum of 5 years’ experience as a financial and/or contracting manager, including supervising others. Work experience in the non-profit sector is strongly preferred.
• Education: Undergraduate or graduate degree and/or study of Accounting /Business Administration. (Equivalent on-the-job work experience will also be considered.). Thorough knowledge of and experience working with Federal funding and Uniform Guidance regulations is also required.
• Other requirements: U.S. Citizen or Permanent U.S. Resident. English fluency.

ESSENTIAL FUNCTIONS & PHYSICAL/MESH REQUIREMENTS
• Ability to effectively communicate with staff, and to provide necessary instruction, training, and feedback.
• Ability to self-regulate one’s emotions and has skills to manage an emotional or heightened situation.
• Ability to work for prolonged periods at a desk and working on a computer.
• Able to effectively communicate and supervise others, especially while working remotely.
• Ability to operate essential office equipment needed to carry out responsibilities (i.e. telephone, digital camera, computer, scanner, photocopy machine).

Additional Info

TO APPLY
Please visit WilloTalent at https://app.willotalent.com/invite/DWaaBc/ In Willo, you will upload your resume and answer four (4) questions from a quiet place of your choice. It is user friendly, with the option to do several retakes.

Questions prior to applying? staff@legacyintl.org (Please note “Finance Director” in the subject line.)

Deadline: January 31, 2024 (If interested, please apply before this deadline! We will interview on a rolling basis.)

Legacy International is an Equal Opportunity Employer and seeks qualified applicants to represent diverse geographical, ethnic, religious, and economic backgrounds. Our goal is to select the most qualified staff. The competitive standards are set by each group of applicants. Our policy is to ensure that no employee or applicant for employment is denied equal opportunity because of race, color, sex, national origin, religion, age, disability, marital status, pregnancy, sexual orientation, gender identity, genetic information, or any other non-merit-based factor.