Executive Assistant & Board Liaison

Description

Job Duties

• Proactively support the ED with administrative duties and manage the ED’s calendar to ensure relevant stewardship of all key stakeholders locally, regionally, and nationally. This includes coordinating multiple internal and external calendars.
• Work with the ED and other team members to ensure effective management and support for Trust revenue goals by helping to maintain a focused development agenda throughout the year.
• Schedule meetings, speaking engagements, travel itineraries, and events to efficiently manage the ED’s time.
• Coordinate and provide briefings and agendas for the ED’s appointments/meetings, and work with ED to coordinate follow up items as needed.
• Provide support for high-level donor stewardship and engagement events.
• Assist ED with communications (may include emails, reports, drafting documents and letters, board communications, presentations, press releases, etc.).
• Liaison with Park Superintendents Office to coordinate schedules and priorities of the Trust’s team.
• Organize all board and committee meetings, including new board orientation, retreats, receptions, socials, and events as directly related to the board and ED. This includes scheduling meetings, securing location, maintaining official minutes, managing online portal, preparing agenda and meeting packets, and coordinating refreshments.
• Assist in monitoring and tracking board performance, including attendance, compliance issues, and following-up on tasks assigned at board meetings.
• Other duties as assigned.

Skills Required

Desired Skills and Qualifications:

• Passion – A commitment to the importance of public lands, National Parks, and the Trust’s Mission.
• Integrity – Is widely trusted and seen as direct, truthful individual; keeps confidences; admits mistakes; doesn’t misrepresent her/himself for personal gain.
• Approachability – Is easy to approach and talk to; spends extra effort to put people at ease; can be warm, pleasant, and gracious; is sensitive to and patient with interpersonal anxieties of others; builds rapport well; is a good listener.
• Interpersonal Skills – Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; listens; builds constructive and effective relationships; uses diplomacy and tact; truly values people; can diffuse even high-tension situations comfortable.
• Planning Skills – Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into the process steps; develops schedules and task/people assignments; anticipates and adjusts for problems and roadblocks; measures performance against goals; evaluates results.
• Perseverance – Pursues everything with energy, drive, and a need to finish; seldom gives up before finishing, especially in the face of resistance.
• Problem Solving – Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; conducts honest analysis; looks beyond the obvious and doesn’t stop at the first answers
• Action Oriented – Enjoys working hard; is full of energy for the things he/she sees as challenging; not fearful of acting with a minimum of planning; seizes more opportunities than others.
• Results Oriented and Accountable – Can be counted on to exceed goals; is constantly and consistently one of the top performers; steadfastly pushes self and others for results
• Written Communication – Is able to write clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect.
• Discretion – Is able to deal with sensitive issues and information in a professional and, as required, confidential manner.
• Team Oriented – works effectively with others; actively contributes to the achievement of group.
• Ability to perform and excel in a digital environment.

Required Education and Experience

• Proficiency in O365 with a strong working knowledge of Outlook, including scheduling functionality. A general familiarity with relationship and/or donor databases is helpful.
• Demonstrated executive support experience required.
• Bachelor’s Degree preferred.
• Capacity to work outside normal business hours to meet the stewardship needs of the organization.
• COVID vaccination requirement: we expect all current and new employees to be vaccinated against COVID-19.

Additional Info

Required Education and Experience

• Proficiency in O365 with a strong working knowledge of Outlook, including scheduling functionality. A general familiarity with relationship and/or donor databases is helpful.
• Demonstrated executive support experience required.
• Bachelor’s Degree preferred.
• Capacity to work outside normal business hours to meet the stewardship needs of the organization.
• COVID vaccination requirement: we expect all current and new employees to be vaccinated against COVID-19.

This position is based in Charlottesville VA

Salary: $40,000-$50,000, with competitive benefits; including staff hikes and a Shenandoah  park pass.

Equal Opportunity Employer: The Trust does not discriminate against employees or applicants for employment based upon race, color, ethnicity, religion, creed, national origin, cultural