Development Associate, UVA Children’s

Description

The Development Associate plays a key role in expanding the scope and impact of our grateful patient fundraising program. As a member of the UVA Children’s fundraising team, the Development Associate will help engage donors, parents, friends, grateful patients, and families in support of UVA Health’s priorities, and will support and speed the work of the UVA Children’s fundraising team by providing administrative support to our team of frontline fundraisers.

Administrative support for the UVA Children’s fundraising team may include: he/she/they will schedule meetings with internal and external stakeholders and prepare collateral materials; arrange travel and process expense reimbursements; draft minutes; develop understanding and ability to run a variety of reports from the UVA donor databases; perform prospect research; provide event and board meeting support; provide communications support for donor engagement; and other tasks as assigned.

The Development Associate will ensure that our outreach to patient prospects and donors is prioritized, coordinated, and fully compliant with patient privacy law. He/she/they will support our programs to engage volunteers, faculty and clinician partners in philanthropy, track campaign fundraising and performance metrics, and coordinate with other UVA Health Foundation or University Advancement colleagues.

Responsibilities

Administrative Support for UVA Children’s Development Officers – 50%

Schedule meetings for frontline fundraising team with faculty and physician partners, donors, CMN partners and/or volunteers; manage calendars; organize and confirm meeting logistics; and prepare agenda and supporting materials, including briefings, patient prospect lists, reports, etc.
Set up and confirm travel arrangements using Travel UVA, hotel accommodations, and car rentals. Provide travel/visit itineraries. Assist with reimbursements using Expense UVA.
Communicate in a professional manner and assist team members in ensuring timely responses to inquiries and requests for information from HSDO leadership, faculty, volunteers, donors, and community members.
Assist frontline fundraising team in timely follow-up to visits, including contact reports, proposals, thank you letters, processing correspondence and forms, and filing documentation in the OnBase electronic filing system.
Provide support as needed for prospect/donor visits with faculty and leadership.
Provide general office support and partner with colleagues on larger scale projects as needed.
Other duties as assigned.

Prospecting and Pipeline Development for UVA Children’s & Women’s – 25%

Generate reports, prospect lists, and conduct general prospect management and research using the Grateful Patient Portal (patient database). Manage information on patient donors and prospects in full compliance with HIPAA patient privacy law.
Utilize Tableau and Advance databases to identify potential donors within the alumni, parents, and friend constituent base; perform prospect research on potential donors using web and CRM tools.
Assist frontline fundraisers with portfolio management and moves management for grateful patient and community/friends prospects and donors, using the Grateful Patient Portal, Advance, and EverTrue.
Assist frontline fundraisers in managing prospect discovery work and prospect lists.
Input information into databases, including EverTrue, Advance, and the Grateful Patient Portal.

UVA Children’s Program Support – 25%

Provide assistance and support for UVA Children’s or Women’s Health fundraising events, including but not limited to, creating and updating guest and sponsor lists; preparing sponsor solicitations, managing save-the-date and invitation mailings, scheduling meetings and interacting with volunteers; tracking RSVPs; day-of staffing; processing payments to vendors; and post-event reporting
Coordinate with physician partners’ administrative liaisons to prepare and mail letters of philanthropic introduction; assist DOs in scheduling timely follow up.
Collect and maintain an internal list of news articles and communications materials highlighting relevant UVA Children’s and Women’s Health priorities, such as UVA Today articles featuring pediatric research discoveries or patient care programs.
Serve as liaison to donors, volunteers, board members and external organizations; field inquiries and provide guidance on how to make a gift or hold a third party event to benefit UVA Health.
Assist with mailings; pull mailing lists and merge correspondence, including solicitations.
Special projects as assigned (e.g. in partnership with University Advancement, HSDO Communications, or HSDO Donor Relations).
Assist with preparation of appropriate fundraising campaign and presentation materials.

The UVA Health Development Office seeks a Development Associate, UVA Children’s to join our collaborative, high-achieving, and enthusiastic team. The Development Associate will play a key role in expanding the scope and enhancing the impact of the UVA Children’s fundraising program.

As a member of the UVA Children’s development team, the Development Associate will help engage community members, patient families, parents, grateful patients, and alumni in support of UVA Children’s and Women’s Health priorities. They will support our programs to engage donors, volunteers, faculty and clinician partners in philanthropy, track campaign fundraising and performance metrics, and manage special projects. The Development Associate will support and speed the work of the UVA Children’s team by providing administrative support to the Sr. Director of Development, the Associate Director of Development, and the Children’s Miracle Network Coordinator.

Please submit a cover letter to include your interest, knowledge, skills, abilities or experience related to the position as well as your interest, knowledge, skills, abilities, or experience that support excellence through diversity, equity, and inclusion (Inclusive Excellence – Statement Guidance for applicants can be found here, https://eocr.virginia.edu/Contribution-IE-Applicants)

COVID Vaccination Requirement

The University of Virginia expects all current and new employees (UVA Health System and Academic), to be vaccinated against COVID-19.

If hired to work within the University Health System, you will be required to provide proof of vaccination or be willing to receive the vaccination. Employees may request a medical or religious exemption from vaccination.

If hired to work on the Academic side of the University, excluding the School of Medicine, School of Nursing, UPG, and the Health Systems Library, you will be required to provide proof of vaccination or be willing to submit to mandatory, weekly prevalence testing. Employees that are working 100% remotely will not be subject to weekly prevalence testing; however, if the employee works on UVA Grounds (including the Medical Center) even intermittently, then they are required to be tested for COVID-19 once per week on an indefinite basis and follow masking mandates.

NOTE: Some medical and safety-sensitive positions require vaccination and are not eligible for an exemption. For more information on how the vaccination and testing requirements will apply to you at your work location, see the UVA New Hire Vaccination Requirements webpage.

In addition to having proof of a Covid vaccination, hired employees are required to have Proof of Measles immunity, Mumps & Rubella immunity, Tdap, Flu annually, Chicken Pox immunity.

The ideal candidate will have a track record of success in managing projects, demonstrated success in working with diverse constituencies of people, outstanding organizational and communications skills, and the ability to work with databases, and organize/analyze data and information. They will be able to pivot easily between independent project work and collaborations with a supervisor and/or team. Ultimately, they will be a strong fit for a mission-driven, fast-paced, highly organized team.

Knowledge, Skills and Abilities:

Outstanding oral and written communications skills
Strong customer service and follow-through skills
Working knowledge of administrative procedures
Superior organizational skills
Consistent attention to detail
Ability to interact with donors and volunteers, and a diverse range of constituents in the highest professional manner with an understanding of protocol
Ability to handle sensitive information appropriately and maintain confidentiality
Ability to prioritize work, shifting comfortably between tasks as needed

Experience:

1-3 years

Education:

High school degree required, college degree preferred

Committed to attracting and retaining a diverse staff, University Advancement honors your experiences, perspectives, and unique identity. Together, we strive to create and maintain working environments that are inclusive, equitable and welcoming so we can best achieve our mission of supporting our broadly diverse partners, schools and networks of engaged alumni, parents, and friends of the University.

This position will remain open until filled. Review of Applicants will begin 9/30. This is an Exempt level, benefited position. This position will not sponsor applicants for work visas. This position is a restricted position and is dependent upon project need, availability of funding and performance. Anticipated Hiring Range: $42K – $48K commensurate with education and experience. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Daniel Strong, at das6zb@virginia.edu.

How to Apply:

Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box.

Process for External Applicants: Please apply through Workday, and search for ‘R0028791′. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for ‘R0028791.’ Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

COVID Vaccination Requirement

Due to the scope of President Biden’s Executive Order 14042 issued in early September, all University employees, including remote employees, must receive their final vaccination dose by January 4, 2022, unless they have a University-approved religious or medical exemption. The University has updated policy SEC-045 to reflect these new requirements.

If hired by the Academic Division, excluding School of Medicine, School of Nursing, UVA Physicians Group, and the Health Systems Library, you will be required to provide proof of vaccination or be willing to be vaccinated by January 4, 2022. Academic employees may apply for a University-approved medical or religious exemption.

Note: Some medical and safety-sensitive positions require vaccination and are not eligible for an exemption. For more information on how vaccination requirements will apply to you, please visit the UVA New Hire Vaccination Requirements webpage.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person’s perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.