Operations and Finance Manager

Description

C3 is seeking a detail-oriented, proactive Operations and Finance Manager to support our growing team. This full-time position plays a key role in keeping our organization running smoothly—from financial reporting and HR support to office management.

This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and wants to contribute to meaningful climate action at the local level. The ideal candidate is organized, tech-savvy, collaborative, and committed to community-centered work.

About the Community Climate Collaborative (C3)

The Community Climate Collaborative (C3) is a nonprofit organization serving Albemarle County, Charlottesville, and Richmond, VA. Our mission is to make carbon-neutral communities a reality. We work hand-in-hand with local governments, businesses, and residents to mitigate climate change in ways that improve daily life. Through technical expertise, policy leadership, and strategic communications, we help reduce greenhouse gas emissions, transform local systems, and grow a strong, inclusive climate movement. Learn more at theclimatecollaborative.org.

Inclusivity Statement

At C3, we are committed to fairness, equity, and eliminating systemic barriers in our hiring process. We value skills gained through professional experience as much as formal education. If your experience aligns with the responsibilities of this role, we encourage you to apply—even if you do not meet every listed qualification.

C3 is an equal opportunity employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any characteristic protected by law. We strive to provide accommodations to ensure all individuals can perform essential job functions.

Job Duties

Operations
-Maintain accurate and organized physical and digital filing systems.
-Help maintain and update personnel and operations policies and procedures.
-Process new hires and support onboarding; ensure compliance with required reporting.
-Monitor employee benefits and assist with enrollment and plan administration as needed.
-Provide administrative support to program staff as needed.
-Manage inventory of office supplies and printed materials.
-Manage state and federal nonprofit filings.
-Implement and oversee cybersecurity protocols.
-Evaluate and maintain C3’s software platforms and subscriptions.

Finance
-Manage bookkeeping functions, including processing deposits, A/R, A/P, payroll, and reimbursements.
-Complete monthly bank reconciliation.
-Generate and track invoices and receipts
-Generate monthly financial reports for the Director and Board.
-Oversee and support annual financial audits.
-Coordinate with our off-site Accountant to compile tax and audit information.
-Manage retirement account contributions and annual compliance reporting.

Skills Required

Required
-Proficiency in Microsoft Excel and Word.
-Strong integrity, discretion, and judgment when handling confidential information.
-Excellent written and verbal communication skills.
-Highly organized with the ability to manage multiple tasks and shifting priorities.
-Reliable, self-directed, and able to work well both independently and within a team.
-C3 does not sponsor work visas at this time.

Preferred
-2–3 years of bookkeeping, finance, or administrative experience.
-Experience with QuickBooks or similar accounting software.

Work Schedule

-40 hours per week.
-Hybrid work options are available. A minimum of 16 hours per week must be in person.
-Supportive, mission-driven team environment.
-This position will be based in Charlottesville, Virginia. A small relocation stipend is available for out-of-locality applicants.

Additional Info

Compensation & Benefits
-$60,000 – $75,000, commensurate with experience.
-Paid 20 days Personal Time Off (PTO), 12 days health leave, and 11 paid holidays.
-Fully paid medical and dental benefits for employee and 50% coverage for families.
-Employer contribution of up to 5% of salary to retirement.
-Long and short term disability and life insurance.

How to Apply
Please email a cover letter and resume with the subject line “Operations and Finance Manager application” to: info@theclimatecollaborative.org. Applications are due February 6, 2026.